Student Organization Publicity Guidelines
Publicity guidelines include all information used for publicity of student organizations events and activities in campus publicity areas. The purpose of campus publicity areas is to provide a vehicle by which publicity items can be posted by members of student organizations, the Drury community and/or authorized community members regarding meeting notices, Drury events, and other information that may be useful for the community.
It is the policy of Drury University that the following guidelines regarding the display and distribution of publicity items be followed:
- Publicity must be made and used with good intent and must not conflict with the mission and goals of the Drury University community.
- All publicity items must clearly identify the sponsoring student organization, time, date and content of the activity or event, and indicate if an admission charge is involved.
- Publicity items shall be placed in approved locations only, except when specific exceptions are granted (ie. banners and posters), by the Office of Student Involvement. Painted walls, woodwork, windows, trees, poles, etc. shall not be used, including the wall area surrounding bulletin boards.
- Publicity for an event shall not begin until the program planner has confirmation of space and all contracts (if applicable) are signed.
- All publicity items should be removed the next day following an event by the sponsoring organization.
- Drury University reserves the right to remove any and all publicity from University property without notice.
Unacceptable publicity shall include, but is not limited to:
- Any notice that attempts to defame the character of any organization, person, or group of persons.
- Any notice that attempts to incite physical or psychological harm to any person or group of persons.
- Notices that are considered to be lurid or lewd in nature by the Office of Student Involvement, Dean of Students or the President of the University.
- Notices that use profanity.
- Notices that attempt to mislead such as through omission or misrepresentation.
- Notices that illustrate or promote the use of alcohol or illicit drugs.
Chalking & Ground-Based PR Requirements
Chalk and Ground-Based PR items may include, but is not limited to: washable chalk, posters or signs posted on the ground.
Drury University Student Organizations may chalk sidewalk areas to promote their activities in accordance with the following guidelines:
All chalking must be done with washable chalk and should be removed by the organization within one week if the rain does not was away the chalking within that week.
Chalk writing may only be written where rain can wash it away.
- Chalk may only be used on sidewalks and ground level areas. Building walls, sculpture bases, etc. may not be used.
- Landings immediately outside building entrances and areas within 10 feet of building entrances shall not be chalked so as to prevent the chalk dust from being carried into buildings on shoes.
All student organizations must notify the Office of Student Involvement 1 week in advance of their plans to chalk.
Continued failure to remove outdated or not-approved ground based PR and chalk could result in the loss of privileges for ground based advertising and charges to the student organization account.
Distributed & Mailed Materials Requirements
Drury University Student Organizations may distribute and mail materials to promote their activities in accordance with the following guidelines:
- All publicity items must clearly identify the sponsoring student organization.
- The Campus Advisor, Office of Student Involvement or University Communications must check all distributed & mailed publicity items for spelling and grammatical errors before distribution. Please allow a minimum of 1 week for review.
- University Communications must approve publicity items that include the Drury University logo before distribution.
- Use the Label & List Request Form for publicity requests that include mailing labels.
- For mailed materials, check with the post office for regulation information.
All student organizations must notify the Office of Student Involvement 1 week in advance of their plans to distribute publicity materials.
Continued failure to comply with these guidelines could result in the loss of privileges for distributed and mailed publicity and charges to the student organization account.
Electronic Media Requirements
Electronic Media items may include but is not limited to: email announcements, facebook/myspace postings, and web page announcements.
Drury University Student Organizations may publicize their events and activities electronically in accordance with the following guidelines:
All electronic publicity items must clearly identify the sponsoring student organization, time, date and content of the activity or event, and indicate if an admission charge is involved.
- All Student Organization-sponsored email publicity must be sent through the firstname.lastname@example.org email. This is the only approved publicity email for student groups. (Approved exceptions are the Student Government Association and the Student Union Board email accounts)
- Only one email announcement is allowed per single event. For events that are held over multiple days, up to three announcements are allowed, provided that they are spaced at least two days apart.
- Electronic Media announcements should be worded and formatted before submission to the Office of Student Involvement.
- The Office of Student Involvement reserves the right not to send or post Electronic Media announcements based on content and submission standards.
All student organizations should allow the Office of Student Involvement 24-hour notice to send email announcements and 1 week notice to post website announcements.
Continued failure to meet Electronic Media guidelines could result in the loss of privileges for Electronic Media advertising and charges to the student organization account.
Posted Items Requirements
Posted items may include, but is not limited to: banners, brochures, flyers, leaflets, notices, posters and table signs.
Drury University Student Organizations may post publicity to promote their activities in accordance with the following guidelines:
- The Office of Student Involvement must approve all posted items before the Student Organization is allowed to post items.
- All posted items must clearly identify the sponsoring student organization and indicate if an admission charge is involved.
- Posted items should only be placed in designated posting areas within each campus building.
- Posted items must not be placed on building doors. Any posted items placed on building doors will be immediately removed.
- Posted items are limited to registered Student Organizations. Personal announcements are only allowed for student election-based PR.
- Posted items should be attached using masking tape, sticky putty or double sided tape for glass or wall postings. Posted items should be attached with pushpins or staples for bulletin board posting.
- Posted items should not cover other currently posted items.
- Posted items should not be posted until the event location has been reserved and confirmed.
- Student Organizations are responsible for posting their own publicity for activities or events.
- Student Organizations are responsible for removing their own postings immediately following the activity or event.
- Material that is offensive or discriminatory in any manner may not be posted.
- Materials that publicize an alcohol-related or prohibited materials-related event may not be posted.
Failure to comply with these guidelines will result in immediate removal of posters/announcements and may result in denial of future posting privileges.