Student Employment Program Manual

Timekeeping


Timesheets

All student staff members are required to complete a monthly timesheet.  No payments via stipend will be permitted.  In order to receive payment, a student staff member must record hours worked on his or her time sheet correctly. To ensure accurate reporting, this should be done daily at the beginning and end of each shift worked.  (See the sample Student Staff Timesheet and Timekeeping Requirements Non-Exempt Student Staff forms.)

The supervisor must review the information to ensure the timesheet is filled out properly and completely.  Time should be recorded to the nearest quarter hour.  The Excel Student Timesheet version of the timesheet will calculate this for the student and is the preferred method of timekeeping.   The supervisor should make a copy for him/herself and one for the student.  The original should be turned in to the payroll office.

Each month, timesheet deadlines for student staff are on the last business day of the month.  This allows payroll enough time to process and prepare the paychecks.  Timesheets received after the last business day of the month may not be processed until the next pay period.

Paychecks

Supervisors must inform student staff that after student timesheets are turned in on the last business day of each month, students will receive payment on the 15th of the following month. Paychecks will normally be automatically deposited into the Direct Deposit or ReadyFUND$ account that the student has set up. If the necessary Direct Deposit or ReadyFUND$ account has not been set up in time, a paper check will be mailed to the address on file unless other arrangements have been made with the Payroll Manager.

Students may also view their paystub via their MyDrury account using the Employee tab and selecting the link shown as Pay Stub in the menu. Note: This is also the location where they will be able to view their W-2 online after the end of the year.

Related Links:

Student Employment- Introduction and Table of Contents
Student Employment- Supervisor Responsibilities
Student Employment- Recruitment and Selection
Student Employment- Getting Started: Your Student Employee's First Day
Student Employment- Student Staff Recognition
Student Employment- Assessment/Evaluations
Student Employment- Progressive Counseling and Termination of Employment
Student Employment- Budget Considerations
Student Employment- Employment of International Students
Student Employment- Job Accidents and Injuries
Student Employment- Frequently Asked Questions (FAQ's)