Student Organization Leadership Team Guidelines

The leadership team of a student organization is an essential component of the student organization’s success.  The leadership team develops individuals, stimulates membership growth and drives the success of the organization.

LEADERSHIP TEAM DEFINED
The leadership team of a student organization consists of the registered officers and advisor of the group, including: President, Vice President, Secretary, Treasurer, and Campus Advisor.

OFFICER REQUIREMENTS
Each registered student organization is required to have at least three officers: President, Treasurer, and Secretary; creating other officer positions is encouraged but not required. A Vice President is recommended.

The President, Vice President, Treasurer, and Secretary must be currently enrolled full-time, undergraduate, day school students at Drury University (Springfield campus) and have a minimum of a 2.0 cumulative grade point average.  The President, Vice President, Treasurer, and Secretary may not be the same person.

The leadership team student officers of all student organizations must be in good standing (not on academic or disciplinary probation) at the time of their election or appointment and throughout their terms of office. The Student Activities Office may check the status of each student who runs for office or is appointed to a leadership position.

It is recommended that student organizations elect new officers annually, using a process that allows for membership input. A simple majority vote is common, but executive board approval and general consensus methods are permissible. It is in the best interest of the student group to elect new officers at such a time as to allow them a few weeks to work with the exiting officers to learn their new responsibilities.

It is the responsibility of the officer submitting the Registration/Renewal Agreement to verify that the leadership team individuals listed on the form have agreed to the position indicated with the organization and are currently registered at full-time status at the University. The university does not supervise the election or approve the election results for student organizations. Each organization is responsible for selecting representatives as set forth by the procedures outlined in its operational documents.

CAMPUS ADVISOR REQUIREMENTS
All registered student organizations are required to have a campus advisor. The campus advisor must be a full-time employee of Drury University (Springfield campus).

The campus advisor will receive regular communication regarding the operations of the organization and should serve as a guide and mentor for the student organization.

The responsibilities of the campus advisor are designated by the student organization itself, but often take the form of:

  • Mentoring the student leaders and members
  • Help students complete regular tasks of the organization
  • Attending meetings and events
  • Providing information on policies and procedures
  • Co-signing all financial transactions
  • Providing guidance and ideas

When your organization chooses an advisor, remember that your advisor may only advise the group. Decision-making power for the student group must remain in the hands of the students in the organization.

GRADUATE STUDENT CAMPUS ADVISORS
A graduate student may advise an organization only if done so as an assigned university job responsibility. This job description must be on file with the Student Activities Office to be considered effective.

FINDING A CAMPUS ADVISOR
The Student Activities Office can provide groups with assistance in securing campus advisors.

ACTIVITIES APPROVAL BY THE CAMPUS ADVISOR
The campus advisor must give prior approval for all contracts, financial transactions and off-campus activities. They may be required to co-sign for financial obligations assumed by the organization.

SIGNING LEGAL DOCUMENTS
A campus advisor may be required to sign legal documents in a transaction as the duly authorized representative of the organization. If the university judges that the campus advisor acted in good faith and within the scope of his/her authority, the university may choose to represent the campus advisor and student organization in resolving any claims of loss or damage arising from the transaction, therefore protecting the campus advisor from any liability. If the organization, its members, or campus advisor are found to have violated a university policy or procedure, the Drury University Student Judicial Board will review the incident and take whatever action is appropriate.