Campus Housing Check-in & Check-out
Each resident checking into a residence must complete and sign his/her own Room Inventory and Condition form (RIC) and submit it to his/her Hall/House Director immediately upon move-in or by the date specified. A signature indicates that the resident has assessed and acknowledged the condition of all areas of the residence at check-in. It will be assumed that any damage not reported at move-in occurred during the student’s stay in the residence. Residents will be held individually responsible for any damage done to their rooms and may be held collectively responsible for any other damage occurring to individual rooms or campus housing facilities. Public area damages will be assessed as needed and charged to appropriate accounts.
- On the designated move-in date, residence hall students pick up their residential keys in their hall lobby. Apartment-style residents and fraternity men pick up their keys in the Office of Safety and Security in the lower level of the Findlay Student Center. Parking tags for all students are also available in the Office of Safety and Security. College Park mailbox keys are available with the Area Director.
- Each resident must sign for his/her own keys. Keys will not be issued to anyone other than the resident. All keys are the resident’s responsibility and should stay in his/her possession at all times. Your assigned front door key and bedroom key are number coded. They must stay together.
- If a resident loses a key, he/she must report it immediately so that security personnel can replace locks and make new keys as necessary. Loss of key will cost $50 for replacement key and core. Keys not turned in by the move-out date will constitute a $250 fine to the student’s account. To avoid the $250 fine, report lost keys early.
- Rooms and apartments should be kept locked when not occupied. The university accepts no responsibility for lost, stolen or damaged articles. Renter’s insurance is recommended.
- Exchanging keys or room assignments without approval of the Housing Office is prohibited and will result in $50 fine assessed to the student’s account.
Prior to moving out, all students need to set an appointment time to check out of their residence with the appropriate staff member. Residence hall students contact their Hall Director, fraternities contact their House Director, and all other apartment-style residents contact the Area Director.
- Vacating residents are expected to leave the unit clean and ready for new residents. This includes, but not limited to:
- Removing all trash
- Replacing all burned-out light bulbs
- Vacuuming and dusting all rooms
- Properly cleaning the entire kitchen and bathroom areas (toilets, showers, sink areas, refrigerators, microwaves, stove tops and ovens, all kitchen appliances, etc.) In the residence halls, mini-fridges must be defrosted and cleaned thoroughly
- Mopping floors
- Wiping down walls
- Cleaning any outdoor patio areas
- Any cleaning that custodians must perform prior to deep cleaning will result in charges to residents’ account.
- Make sure all pieces of furniture are in your room and assembled. Beds should be de-bunked and the mattress should be at the middle height setting.
- At your designated check-out time, Residence Life staff will complete a Room Inventory and Condition form (RIC) in order to sign each resident out individually at the end of his/her residency. Residents are required to be present at the time of their checkout. Students who do not follow proper checkout procedure will have a $100 charge posted to their account.
- Directly following checkout, residents are required to return keys to the Office of Safety and Security. College Park mailbox keys are to be returned to the Area Director. Failure to return room keys will result in a $250 replacement charge, and failure to return mailbox keys will result in a $25 replacement charge.
- After checkout or the termination of the housing contract, any items left in the residence will be thrown away. Charges will be assessed and posted to the student’s account based on the cost of disposal (landfill fees, etc.) and the number of hours spent by university personnel.
- If you have any questions during the checkout process, contact your Hall Director (residence halls), House Director (fraternities) or the Area Director (other housing).