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Office: (417) 873-7434
Fax: (417) 873-6987
hr@drury.edu

Staff Policy Handbook

Part VI: Leave Benefits


609 - Vacation Leave

Rev. 6-1-08

Vacation time-off with pay is available to regular, full-time staff members to provide opportunities for rest, relaxation, and personal pursuits. Staff members earn and use vacation time as described in this policy.

The amount of paid vacation time staff members receive each year is dependent on classification and length of their employment as shown in the following schedule:

Non-exempt staff

Upon initial eligibility the staff member is entitled to 96 vacation hours each year, accrued monthly at the rate of 8 hours.

After 5 years of eligible service, the staff member is entitled to 128 vacation hours each year, accrued monthly at the rate of 10.64 hours.

After 10 years of eligible service, the staff member is entitled to 160 vacation hours each year, accrued monthly at the rate of 13.36 hours.

Exempt staff

Upon initial eligibility the staff member is entitled to 128 vacation hours each year, accrued monthly at the rate of 10.64 hours.

After 5 years of eligible service, the staff member is entitled to 160 vacation hours each year, accrued monthly at the rate of 13.36 hours.

Officers

Upon initial eligibility the staff member is entitled to 176 vacation hours each year, accrued monthly at the rate of 14.64 hours.

Vacation accrual begins the month the person begins working, provided the date of employment is the tenth of the month or earlier; otherwise, accrued vacation begins the following month. Accrual continues through the month of termination if and only if the date of termination is the twentieth of the month or later.

The length of eligible service is calculated on the basis of a "benefit year." This is the 12-month period that begins when the staff member starts to earn vacation time. A staff member's benefit year may be extended for any leave of absence for more than 11 working days except military leave of absence. Military leave has no effect on this calculation. (See the individual leave of absence policies for more information.)

Staff members begin to earn paid vacation time according to the schedule. However, before vacation time can be used, a waiting period of 6 months must be completed. After that time, staff members can request use of earned vacation time, including that accrued during the waiting period.

Paid vacation time can be used in minimum increments of one hour. To take vacation, staff members should request advance approval from their supervisors. Requests will be reviewed based on a number of factors, including business needs and staffing requirements.

Vacation time-off is paid at the staff member's base pay rate at the time of vacation. It does not include overtime or any special forms of compensation such as incentives, commissions, bonuses, or shift differentials.

Staff members are encouraged to use available paid vacation time for rest, relaxation, and personal pursuits. Accrued vacation is to be taken within 12 months of the month in which it is earned. If vacation is not taken by the end of this period, it is lost. Staff members transferring from one department to another department within Drury University retain their accrued vacation.

Upon termination of employment, staff members who terminate following six or more months of service will generally be paid for unused accrued vacation. Payment for unused accrued vacation is calculated as follows: Gross Pay = Accrued Vacation Hours x Hourly Wage rate.

University holidays occurring during a vacation are not counted as vacation days.

Serious illness occurring during vacation is considered sick leave and is not charged to vacation, unless sick leave has been exhausted. Staff members are required to furnish a written physician's statement.

Vacations cannot be taken in advance of being earned. Staff on vacation may not be employed by another department.

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