Publicity Policy

Drury University is a safe, education-oriented and community-minded campus that maintains an academic and social environment conducive to intellectual and personal development of students and promotes the safety and welfare of all members of the campus community. Drury University prohibits the abuse of publicity by its students, employees and citizens. Drury University will cooperate with authorities in the enforcement of all applicable laws.

Publicity includes all information used to market events and activities, providing an opportunity for publicity items to be posted by students, student organizations, the Drury community and/or authorized community members regarding information that may be useful for the Drury community.

The abuse of publicity by Drury students, university employees or Drury citizens is prohibited on university-owned or -controlled property, in conjunction with university-sponsored or -supervised activities, or at any activity or event that an observer would associate with Drury students, university employees or Drury citizens.

This policy has been established to protect the integrity of the educational experience, encourage positive behavior and enhance the community commitment of Drury students, university employees or Drury citizens.

STANDARD PUBLICITY GUIDELINES
Drury University policy requires that Standard Publicity Guidelines be followed regarding all displays and distribution of publicity:

  • INTENT: Publicity must be made and used with good intent and must not conflict with the mission and goals of the Drury University community.
  • REQUIRED INFORMATION: All posted materials must clearly state the following information (in the bottom right corner):
    • Name of person and department or group responsible for posting publicity
    • Contact email
    • Date of posting and removal
    • Admission/participation fees if applicable
  • POSTED ITEM LOCATIONS: Publicity items shall be placed in approved locations only, except when specific exceptions are granted by the Student Activities Office. Painted walls—including the wall area surrounding bulletin boards, woodwork, windows, trees, poles, etc. shall not be used.
  • PRE-APPROVAL: Publicity for an event shall not begin until the program planner has confirmation of space and all contracts (if applicable) are signed.
  • REMOVAL TIMELINE & RESPONSIBILITY: The sponsoring individual or group should remove all publicity items the next day following an event.
  • AUTHORIZED REMOVALS: Drury University reserves the right to remove any and all publicity from university property without notice.

UNACCEPTABLE PUBLICITY

  • Publicity that attempts to defame the character of any organization, person or group of persons
  • Publicity that attempts to incite physical or psychological harm to any person or group of persons
  • Publicity that is uses profanity or is lurid or lewd in nature
  • Publicity that illustrates/promotes drug or alcohol use
  • Publicity that attempts to mislead through omission or misrepresentation
  • Excessive use of publicity or publicity that hinders daily operations of Drury University students, faculty or staff

CHALKING & GROUND-BASED PR REQUIREMENTS
Chalk and ground-based PR items may include, but is not limited to: washable chalk, posters or signs posted on the ground. Chalking sidewalk areas may be used to promote activities in accordance with the following guidelines:

  • All chalking must be done with washable chalk and should be removed by the sponsoring individual or group within one week of the end of the event.
  • Chalking may only be written where rain can wash it away.
  • Chalk may only be used on sidewalks and ground level areas. Building walls, sculpture bases, etc. may not be used.
  • Landings immediately outside building entrances and areas within 10 feet of building entrances shall not be chalked.
  • All student organizations must notify the Student Activities Office one week in advance of their plans to chalk.

DISTRIBUTED & MAILED MATERIALS REQUIREMENTS
Materials may be distributed and mailed to promote activities in accordance with the following guidelines:

  • All distributed & mailed publicity items must be checked for spelling and grammatical errors before distribution.
  • University Communications must approve publicity items that include the Drury University logo before distribution.
  • All student organizations must notify the Student Activities Office one week in advance of their plans to distribute publicity materials.

DORM TV/COMMONS PROJECTOR
Drury-related organizations and departments may display slides on the monitors in the dorms and the FSC commons with prior approval from the Dean of Students Office.

  • Submissions must be a single PowerPoint slide under 1MB in size
  • Submissions should include all relevant information about the event or activity, be free from spelling and grammatical errors, and include a contact person and end date.
  • Submissions should be emailed to DormTV@drury.edu.

ELECTRONIC MEDIA REQUIREMENTS
Electronic media items may include but are not limited to: email announcements, Social Media postings and web page announcements. Events and activities may be publicized electronically in accordance with the following guidelines:

  • All relevant/applicable events should be posted to D.Cal, which is the official event calendar of Drury University. All electronic media posts should be linked to D.Cal, as appropriate.
  • All-student emails will be used only to communicate essential information to the Drury student body. Emails that meet the essential criteria must be sent through the Dean of students office email. This is the only approved publicity email for students. Event notices and non-essential information will not be sent to all students via email.
  • Relevant events and notices for students will be posted to social media through the Drury Student Life Facebook account. This is the official/main social media account for Drury student events and announcements.
  • Electronic media announcements should be worded and formatted before submission to the Dean of Students Office.
  • The Dean of Students Office reserve the right not to send or post electronic media based on content and submission standards or make exceptions to the policy.
  • Allow a minimum of 24-hours’ notice to post and distribute electronic media announcements.

POSTED ITEMS REQUIREMENTS
Posted items may include, but are not limited to: banners, brochures, flyers, leaflets, notices, posters and table signs. Publicity may be posted on the Drury University campus in accordance with the following guidelines:

  • Posted items should only be placed in designated posting areas within each campus building.
  • Posted items must not be placed on building entry doors. Any posted items placed on building entry doors will be immediately removed.
  • Posted items are limited to the Drury University community, including students, faculty, staff, campus departments and student organizations. University Communications, the Dean of the College or the Dean of Students must approve all additional posted items.
  • Posted items should be attached using masking tape, sticky putty or double- sided tape for glass or wall postings. Posted items should be attached with pushpins or staples for bulletin board posting.
  • Posted items should not cover other currently posted items.
  • Posted items should not be posted until the event location has been reserved and confirmed.
  • The individual or group sponsoring the publicity is responsible for posting their own publicity for activities or events.
  • The individual or group posting the publicity is responsible for removing their postings within one week of the event’s end.
  • Material that is offensive or discriminatory in any manner may not be posted.
  • Materials that publicize an alcohol-related or prohibited materials-related event may not be posted.

PUBLICITY POLICY VIOLATION SANCTIONS
Violators of this policy will be subject to sanctions ranging from official warning letters and reprimand to disciplinary suspension from the university, according to the severity of the offense.

Failure to comply with any of the publicity guidelines will result in immediate removal of PR. Failure to remove outdated or non-approved PR could result in the loss of publicity privileges.

1st VIOLATION:

  • Written Warning from the Student Activities Office
  • Restitution: Responsibility for cleaning, repairs and replacement of damaged property

2nd VIOLATION:

  • One semester revocation of posting privileges
  • Fine: A minimum of $50 fine assessed to the student organization’s account
  • Restitution: Responsibility for cleaning, repairs and replacement of damaged property

3rd VIOLATION:

  • Two semesters revocation of posting privileges
  • Fine: A minimum of $100 fine assessed to the student organization’s account
  • Restitution: Responsibility for cleaning, repairs and replacement of damaged property
  • Probation for student organization, which would result in loss of organization status for a minimum of one year