Staff Policy Handbook

Part III: Fringe Benefits


308 - Tuition Remission EFFECTIVE Septebmer 1, 2006, Rev. 2-1-09, Rev. 3-22-10, Rev. 3-1-14


The university provides non-taxable tuition benefits (as defined in Section 117 of the Internal Revenue Service Code) as follows:

Regular Full-time Employees:
After one year of continuous regular employment, full-time employees become eligible for 100% undergraduate and graduate tuition remission with restrictions as noted in this Section 308.

Eligible Dependents of Regular Full-time Employees:
After one year of continuous regular employment, the spouses and eligible dependents of full-time employees also become eligible for undergraduate, but not graduate, tuition remission on the following schedule, and with the restrictions noted in this Section 308:

Regular Part-time Employees:
After one year of continuous regular employment, part-time employees become eligible for undergraduate and graduate tuition remission, with restrictions as noted in this Section 308, and pro-rated on the basis of their regular hours of work as noted below:

Eligible Dependents of Regular Part-time Employees:
After one year of continuous regular employment, the spouses and eligible dependents of part-time employees also become eligible for undergraduate, but not graduate, tuition remission with the restrictions noted in this Section 308, and pro-rated on the basis of their regular hours of work and the following schedule:

An eligible dependent is defined in Section 152 of the Internal Revenue Service Code as a child who is a blood descendant of the first degree, one who is legally adopted, or one who is a stepchild primarily dependent on the eligible parent for financial support, and at the end of a calendar year is under age 19 or is a full-time student under age 24.

Employee and dependent tuition remission benefits are also available to the following regular full-time staff:

Graduate Assistants:
Graduate students who are formally admitted to a graduate program, approved by the Graduate Council, and appointed to a Graduate Assistant position are eligible for 100% graduate tuition remission for up to 6 hours per semester/summer immediately upon employment. The exact number of hours of remission is determined by the Graduate Council at the time the graduate assistant position is approved.

Adjunct Faculty:
Refer to the adjunct faculty handbook at:

http://www.drury.edu/ccps/pdf/AdjunctFacultyHandbook.pdf

Restrictions and Administrative Requirements:

NOTE: Campus Housing policies and campus residency requirements will apply to dependent children utilizing tuition remission as full-time day school students. Refer to Student Housing Policy for complete requirements at: http://www.drury.edu/du/community-standards/Campus-Housing-Policy.

Tuition remission benefits terminate at the end of a semester during which employment terminates regardless of the cause of terminated employment, unless employment is terminated prior to the twenty-first day of the semester or session, in which case no tuition remission will be provided.

No fees or non-tuition charges of any kind, nor any other costs related to any course or to any educational pursuits, are remitted in any circumstance. This benefit may only be applied to tuition costs. Laboratory fees, music lessons, books, tuition for non-credit courses, student teaching fees, graduation fees, health center fees, student fees, orientation fees, other special fees, and room and board fees are excluded.

For day school undergraduate courses, the eligibility period is a maximum of five years.
Tuition grants for the graduate degree programs (as defined in Section 127 of the Internal Revenue Service Code) are restricted to the use of eligible employees up to the maximum per calendar year.

For independent study courses tuition remission is limited to 40% of the billed tuition.

All tuition applicants who have not completed an undergraduate degree are required to complete and process a Free Application for Federal Student Aid (FAFSA) for each grant request. So that Drury can appropriately account for tuition remission in a timely fashion, the FAFSA must be filed no later than 60 days after the first day of classes in the semester for which tuition remission is requested. A FAFSA filed for a fall semester will suffice for a subsequent spring semester. The resulting Student Aid Report (SAR) must be filed with the Financial Aid Office within 30 days of its receipt.

The amount of tuition remission is applied to gross tuition less any externally-funded scholarships, and Federal or State grant aid such as Pell Grant and Access Missouri Grant, unless said scholarships are applied to room and board charges in Drury facilities. If Drury has no housing vacancies, said awards may be applied to off-campus room and board, and tuition remission is not diminished by the amount of said scholarships.  Tuition remission recipients are not eligible for scholarships funded by Drury University.

A tuition grant application must be completed for each benefit request each semester/summer. The completed application must include a copy of the student's schedule and required signatures in order for the tuition grant application to be processed by financial services. Incomplete tuition grant applications will not be processed. Tuition remission grant benefits will be applied to the tuition bill after the drop/add period, usually three weeks following the first day of school. The tuition grant will be reduced by any non-Drury financial aid received.

For tuition remission to be granted, approval must be received from the employee’s supervisor and divisional Cabinet officer. (A form is available from the Human Resources office for this purpose.)

Tuition Exchange

The National Exchange Program benefits are available to staff. The Benefits Manager will provide information on participating institutions, availability, and the application process.

Tuition Exchange Application