VIII. 821 - Email Account Policy

Effective 5-9-16, Rev. 1-6-17

Every student, faculty, and staff member will receive and maintain a Drury University email account (with address ending in .edu). University email account users are required to abide by all University policies, procedures and the guidelines set forth in the “Technology Resources Usage Policy.” In the event of a violation, disciplinary action may be taken and the University may disable or terminate email account access.

Student email accounts

  • Students receive a University email account when they enroll at the University.
  • If a student leaves the University before graduation, the student’s email account will be disabled immediately and deleted after 90 days.
  • After graduation, a student may retain the student’s University email account provided the student remains in good standing with the University and technology providers offer this extended service. 

Faculty email accounts

  • New faculty members receive a University email account after signing a contract and completing required employment paperwork.
  • When a faculty member leaves the University in good standing, the faculty member’s email account may remain active for 90 days, at which time it will be disabled and deleted after an additional 30 days. Otherwise , the faculty member’s email account will be disabled as of the resignation or termination date and deleted 30 days later.
  • When a faculty member retires, the faculty member’s email account may remain active upon request. If continued use is requested, the email account will be moved to the Retired Faculty group. The University will monitor this group’s usage and will disable accounts inactive for 120 days. The University will allow this service as long as the service is available from technology providers.

Staff email accounts

  • New staff members receive a University email account after completing required employment paperwork.
  • When a staff member resigns or is terminated, the staff member’s email account will be disabled as of the resignation or termination date and deleted 30 days later.
  • When a staff member retires, the staff member’s email account may remain active upon request. If continued use is requested, the email account will be moved to the Retired Staff group. The University will monitor this group’s usage and will disable accounts inactive for 120 days. The University will allow this service as long as the service is available from technology providers.

Special Circumstances

Any special requests should be routed through the Chief Information Officer for approval, and will be considered on a case-by-case basis.