Student organizations should ensure that meetings, activities and events are accessible for students, guests and participants with disabilities. Your organization’s event may require a sign language interpreter, large print handouts, or simply making sure that the room you reserve is easily accessible.
Please follow the guidelines below with these accessibility needs in mind:
Clearly List Contact Information
Clearly list on all signs, posters, and event advertisements the contact information for the member of your organization who is aware of and responsible for accessibility concerns: wheelchair accessibility, seating arrangements, audio-visual capabilities, alternative print options, podium access, and sign language availability, accessible van and elevator services as they relate to your event. Details can be found below.
Be aware of the physical accessibility of the building and specific rooms in which events are held, as well as the accessibility of nearby bathrooms. Note the presence/absence and locations of functioning elevators and unobstructed ramps. Also observe entrances and exits to the event, reception, and refreshment areas, as well as proximity of bathrooms to these locations. Consider also the possibility of extra-wide wheelchairs. For more information about the accessibility of event locations, please contact the Disability Services Office at 873-7457 or firstname.lastname@example.org.
Determine the locations of seats free of line-sight obstruction or ambient-noise interference. Try to choose rooms with ramp platforms to most, if not all, parts of the room.
When using Audio/Visual equipment, student organizations will need to remember a few key points. The media should be viewable from all areas of the room and the equipment used may need to be adjusted or enhanced based on the attendance.
Technological capabilities that may need to be made available include film and video open captioning, FM microphones, printed or print alternative copies of dialogue and scripts of media presentations, monitors and boards fully visible from all seats, and amplification appropriate for particular rooms.
Consider print alternatives, including handouts in large print or on discs (for persons who have requested this with advance notice). Please also post printed materials electronically, if possible, for reference after your event.
It is impossible to assume in advance the needs of all your participants. If the event includes members of the public as presenters or speakers, be sure to consider special access needs to the podium and all event activities.
Sign language interpreter arrangements must be made in advance and interpreters must be certified. Interpreter services can be arranged with sufficient notice with the Disability Services Office. For more information, please contact 417-873-7457 or email@example.com
The student organization hosting the event will be responsible for the transportation for students who may need access to the site. Please contact the Disability Services Office at 417-873-7457 or firstname.lastname@example.org.
Check that the elevators are in working order the day before and the day of the event. If not, contact Facilities Services at 873-7219.