Satisfactory Academic Progress (SAP)

This policy is effective with the fall 2011 semester.

Federal regulations require Drury University to establish a satisfactory academic progress (SAP) policy to ensure all students receiving financial aid are making reasonable progress towards completing their degree. Students who repeatedly fail to make progress will be suspended from receiving financial aid. Title IV aid recipients must meet the requirements of both university policies related to academic standing, as well as Title IV requirements for Satisfactory Academic Progress. This policy applies equally to all students, regardless of enrollment level, degree program, or academic pursuit.

Satisfactory academic progress is defined as passing a minimum of 67% of attempted courses in a degree program (quantitative assessment), and achieving a required grade point average (GPA) during a reasonable period of time (qualitative assessment). Academic records of financial aid recipients are reviewed at the end of each semester in which they are enrolled to determine academic progress.

These standards apply only to a student’s eligibility for federal financial aid. Refer to the academic policies of Drury University for academic policies that apply to all students regardless of whether they are receiving financial aid.

Pace and Maximum Timeframe Requirements (Quantitative Assessment)

  • Calculated by dividing the cumulative number of credit hours the student has successfully completed by the cumulative number of credit hours attempted.
  • In order to graduate within the maximum timeframe allowed, students must successfully complete 67% of the cumulative courses they have attempted.
  • Only courses in which the student receives academic credit count towards completed hours.
  • Students in any academic or degree program are no longer eligible for financial aid once they have attempted more than 150% of the credits required for the major in which they are currently enrolled. For example, if a bachelor’s degree requires 124 credit hours, the limit for maximum attempted hours eligible for financial aid would be 186.

Overall Grade Point Average (GPA) Requirement

Cumulative GPA requirements for Drury students are listed below. Notification of probation serves as a warning that a student is not maintaining the required GPA level.

Hours Earned Minimum GPA Required
0 – 29 1.6
30 – 59 1.8
60 or above 2.0

Withdrawals, Repeats and Incomplete Grades

  • Courses dropped after the drop/add period will count towards attempted hours.
  • Repeat courses for which the student has previously earned credit will not count towards hours completed. However, they will count towards hours attempted even if credit was not previously earned. The highest grade will be the grade that counts towards the GPA calculation.
  • Credit hours for courses for which an incomplete or deferred grade is granted will not count as hours completed but will count towards hours attempted.

Transfer Hours

Transfer courses accepted by Drury University are included when calculating SAP as credits attempted and credits earned.

Academic Forgiveness

Academic Forgiveness will not be applicable when reviewing academic progress for financial aid eligibility. This includes overall GPA and SAP requirements.

Academic Suspension

Students under academic suspension are not eligible to receive financial aid and are not eligible to appeal until they have been reinstated to the University. Reinstatement to the University does not guarantee financial aid eligibility or appeal approval.

Automatic Termination of Aid Eligibility

Failure to meet either qualitative or quantitative requirements of satisfactory academic progress will result in automatic termination of aid eligibility for Title IV, HEA programs, unless the student is placed on financial aid warning status, or has successfully appealed to be placed on financial aid probation.

Appeal Process

  • Students will be notified at the end of each semester if they are not meeting SAP requirements and they will have the opportunity to complete a financial aid appeal.
  • The first appeal places the student on financial aid warning status and they are eligible to receive Title IV aid for one payment period.
  • A second appeal places a student on financial aid probation and they must complete the appeal process again with supporting documentation.
  • Students who were placed on financial aid probation, but who successfully appeal, are eligible to receive Title IV aid for an additional semester but must meet stipulations outlined in the appeal decision (e.g., limited hours or repeating course to raise GPA).
  • If a student is making progress on their academic plan but is still below the SAP requirements, a student can be granted extended probation status and continue to receive financial aid as long as appeal stipulations are being met. Failure to make progress and/or failure to follow the academic plan will result in an appeal being denied and loss of financial aid eligibility.
  • Extenuating circumstances include (but are not limited to) the death of a family member, illness or injury, or other circumstances beyond the student’s control. Appropriate supporting documentation of the circumstance must be provided. Students may not use the same extenuating circumstance for multiple appeals without sufficient documentation of ongoing issues.
  • Appeals must include a statement from the student explaining why they did not meet the SAP requirements, what has changed to allow them to meet the requirements in the next semester, an academic plan completed by the student and the advisor, and a statement from the advisor.
  • Students who have reached the maximum timeframe due to switching majors, second majors or additional degrees, will be evaluated on a case by case basis through the appeal process.
  • Incomplete appeals will not be reviewed.
  • Students will receive written notification of the need to appeal, the appeal decision, and subsequent financial aid eligibility via their Drury email address.
  • Students who fail to meet SAP requirements for three consecutive semesters may no longer be eligible to receive financial aid.

Reestablishing Eligibility

Students may also reestablish eligibility by enrolling in one or more semesters and successfully completing the course(s) without the assistance of financial aid. When a student’s satisfactory academic progress meets both qualitative and quantitative measures outlined in this policy and has achieved good academic standing with the University, he or she will once again become eligible to receive financial aid.