- Safety Policy Statement
- Hazard Communication
- Fire Safety Procedures
- Hot Work
- Noise & Hearing Conservation
- Bloodborne Pathogens
- Forklift Safety
Drury University's most important asset is its employees. It is the intent of Drury University to provide a safe and healthy environment for all faculty, staff, students, contractors, and others who may visit the University's facilities and grounds. These individuals are entitled to work and study in a relatively hazard-free environment. Therefore, Drury University strives to achieve an optimal degree of safety while still providing an intellectual and cultural atmosphere. Federal, state, and local regulations mandate a minimum level of safety. However, since the administration of Drury University holds safety in such high regard, we will endeavor to surpass these minimal standards to attain a higher degree of compliance.
Health and safety should be a concern to everyone, as it is only thorough our mutual efforts and vigilance that we will eliminate accidents resulting in personal injury and loss of property. Each person utilizing University facilities and equipment is required to act in a safe and responsible manner and is requested to report unsafe conditions to the appropriate University official.
Drury University is known and recognized for its excellence in academics. Through the dedicated efforts of everyone involved, we can maintain a safe and healthy environment in which to continue our educational pursuits.
The Hazard Communication Standard (HCS), sometimes called "The Right to Know Law" or "HazCom", is a set of regulations first promulgated in 1988 by the Office of Occupational Safety and Health Administration (OSHA). Its purpose is to ensure that the hazards of workplace chemicals are evaluated, and that information on the hazards is provided to employers and employees. HCS covers nearly all employers and is applicable to most work operations where hazard materials are present.
The Standard requires that every affected employer establish a program to inform employees of the hazards associated with the materials in their workspace. The program must possess the following five key components:
- Written Hazard Communication Program documentation;
- Identifying and keeping an inventory of hazardous chemicals;
- Obtaining and keeping MSDSs on the identified hazards;
- Ensuring that the hazardous materials are labeled with name and hazard; and
- Training employees on The Standard, safety information, labeling, and protective measures.
Hazardous Chemicals and Materials
Many people think of chemicals as only being liquids in containers; however, chemicals may actually be liquids, solids, gases, vapors, fumes, and mists. The HCS covers chemicals in all physical forms whether contained or not. The hazardous nature of the chemical and the potential for exposure are the factors that determine whether a chemical is covered. If a chemical is hazardous and there is a potential for exposure, the rule applies. Therefore, many items are covered e.g. floor cleaners, fuels, welding rods, paints, adhesives, compressed gases and concentrated acids.
1. Written Program
Under The Standard, each employer (and/or department) must complete and keep a written Hazard Communications Program. The written program describes how the requirements for labels and other forms of warning, material safety data sheets (MSDSs), and employee information and training are implemented in the workplace. It indicates who is responsible for MSDSs, labels, warning signs and training, as well as the location of the inventory, MSDSs, and other information and resources pertaining to hazardous chemicals and safety measures. An inventory list of hazardous chemicals is required to be maintained as part of the written program. A copy of Drury University's written program is available in Administrative Services and Facilities Services.
2. Chemical Inventory
In order to know how to protect oneself, each employee needs to know about the hazards. It's imperative that departments compile and maintain a Chemical Inventory, which must include the typical maximum quantity, its location within the workplace, and where the MSDS for the material will be kept. The Chemical Inventory will be located in an easily accessible area designated by the Department Head. The Chemical Inventory must be updated at least annually or as new chemicals are brought into the workplace. The Chemical Inventory must be readily available to employees. New or newly assigned employees shall be made aware of the Chemical Inventory before working with hazardous chemicals or before working in an area containing hazardous chemicals. It's important that all Chemical Inventories be retained by each department for a minimum of thirty years.
3. Material Safety Data Sheets (MSDS)
Material Safety Data Sheets are documents containing information on each hazardous chemical, including its potential hazardous effects, its physical and chemical characteristics, and recommendations for appropriate protective measures.
When purchasing hazardous chemicals, each department shall request from the chemical manufacturer and distributors a MSDS for each hazardous chemical they have inventoried. It is each department's responsibility to maintain copies of the MSDSs for each chemical they possess and have them available for review by employees or their designated representatives and students. Employees or students who desire a copy of the MSDSs for hazardous chemicals to which they may be exposed should contact their supervisor, instructor, department head or another designated individual.
Hazardous chemicals shall be obtained with original labels with the following:
- Identification of the chemical (common, technical name, or primary components)
- Hazard warning (flammable, corrosive, poison, etc.)
- Name and address of the chemical manufacturer (if provided).
Department heads must ensure that the container original labels are not defaced. If the labels become damaged, the department head must ensure the label is replaced. When a hazardous chemical or material is transferred into a secondary container, the secondary container and/or container enclosure must be labeled with the identity of the chemical and the hazard warning using the NFPA warning system or equivalent.
5. Employee Information and Training
Drury University Department Heads or a designated individual will provide employees with information and training on hazardous chemicals in their work area at the time of their initial assignment and whenever a new hazard is introduced into their work area. In addition to the elements of the Hazard Communication Standard and Drury Hazcom Program, each affected employee will be trained on:
A. Any operation or location in their work area where hazardous chemicals are present.
- Definitions and information provided on MSDSs as well as the availability of other sources of information on hazardous materials.
- Methods and observations that may be used to detect the presence or release of a hazardous chemical in the work area (such as visual inspection, odor, monitoring devices, etc.).
- The physical and health hazard of the chemical, including protective measures used to protect the employee from exposure. They may include personal protective equipment (PPE) such as safety eyewear, laboratory coats, tyvek suits, respirators, etc.
- An explanation of the labeling system such as the NFPA system for secondary container.
Non-routine tasks involving hazardous chemicals will require additional information and training prior to implementing such tasks. This includes hazards associated with chemicals contained in unlabeled pipes. Training documentation will be kept with the written program and/or by the department head. The department supervisor or a designated individual provides classes on the Hazard Communication Standard requirements and provides information to supervised employees on the specific chemical hazards in the work areas.
(Developed by the Office of Safety & Security)
This fire plan has been developed to ensure the safety of Drury University faculty, staff, and students. All persons should read this plan and review it periodically in order to know what to do in case of a fire.
- Be alert to fire hazards and report them, keep your area clean, and be aware of how to respond to a fire. Know the floor plan and evacuation route for your area.
- Do not block access to mechanical rooms, sprinkler heads, fire extinguishers or exit ways.
- Use only approved space heaters and power strips, which are available through Central Supplies (ext. 7219).
- No open flames, incense, oil burning lamps, candles, etc.
- Know how to properly use a fire extinguisher and the locations of extinguishers in your area.
- Report any fire hazards to Facilities Services at ext. 7219. Any fires should be reported to Security at ext. 7911.
The Fire Safety Procedure Statement in its entirety:
Fundamentals of Fire Prevention
1. Be clean; maintain cleanliness and order in your work area. Good housekeeping is the best protection against fires.
Fire Exits & Exit Corridors:
Exit corridors must not be used for storage. The Life Safety Code, NFPA 101, requires that buildings designed for human occupancy must have continuous and unobstructed exits to permit prompt evacuation of the occupants and allow necessary access for responding emergency personnel. The intent of the code is to keep exits free from obstructions and clear of combustible materials. Therefore, housekeeping is very important. Even temporary storage of furniture, equipment, supplies, or anything else is not permitted in exit ways. Combustibles, including recyclable waste paper, are not permitted in the exit ways.
Metal lockers with ends and tops secured to the walls and that do not interfere with minimum exit width requirements may be installed in exit corridors when approved by the fire department and Department Head/Safety Manager.
Mechanical Equipment Rooms:
Mechanical equipment rooms contain boilers, blowers, compressors, filters, electrical equipment, etc… Such rooms must be separated from other areas of the building by fire resistant walls and doors. To maintain the integrity of these separations, the fire doors must never be left open.
Fan rooms house ventilation equipment, which often include automatic shut down and dampers activated by interlocking with the building smoke and fire detectors. Fire dampers and other automatic shutdown provisions must not be disabled without fire department approval (as for temporary maintenance procedures).
Mechanical equipment rooms and fan rooms must not be used for storage of any kind.
2. Be alert; early fire detection can prevent damage.
Several types of automatic fire detectors are used throughout Drury University, according to particular needs and purposes. All of them detect fire (by one of several means) and transmit an alarm. In the buildings equipped with evacuation alarms, the automatic detectors activate those alarms, as do the manual pull boxes. In some cases, automatic extinguishing systems are activated by automatic detectors.
Some buildings are provided with automatic sprinkler systems. The sprinkler heads contain a fusible element (most commonly fused as 212 degrees F), which on melting, opens the head and starts a spray of water. The resulting flow of water in the piping activates an alarm.
Automatic sprinkler heads can be damaged if they are subjected to mechanical abuse. A prospective cage should be installed where such damage is possible. Heat inadvertently applied to the sprinkler head can also activate the sprinkler when no actual fire is present. Normal heat sources should therefore be kept away from sprinkler heads. To avoid decreasing the flow or spread of water or altering the spray pattern, do not allow material or furniture to be located too close to the sprinkler head.
Allow at least 18 inches of clearance around sprinkler heads.
Sprinkler system control valves must be kept accessible for fire department use. Allow at least 3 feet of clearance (enough for a man to pass through easily) around such valves.
In most buildings, evacuation alarm bells activate automatically when fire is detected. They can also be activated manually at strategically located pull boxes. The emergency actions of personnel and the evacuation procedures for each building or operating area are usually set forth in the Operational Safety Procedures for each building and posted near the main entrance or fire exit or elevator.
Never use the elevator in case of a fire.
Automatic fire doors and dampers are provided at strategic points to close and block the spread of smoke and fire when these are sensed by automatic detectors. Automatic fire doors must never be blocked or left in disrepair so that they cannot close and latch automatically as intended in the event of a fire.
Self-closing fire doors are those doors designed and installed to close each time after being opened. They too must never be blocked, wedged, or tied open. If such doors must be kept open, the self-closers must be replaced with approved automatic smoke-activated release hold-open devices.
3. Make it a habit to be alert for fire hazards and report all potential dangers to your supervisors immediately. Be especially alert during early morning hours when there are fewer people on campus.
The following items are prohibited on campus:
- Candles, except in approved religious services
- Fireworks, unless authorized by the University
- Oil lamps or any other fuel burning lamps
- Portable heaters that exceed 500 watts, or use a fan blower to distribute heat
- Extension cords without a reset switch
Any open flames or burning, except as part of an approved department project or maintenance project is prohibited.
Extension cords/power strips should have a reset switch and be UL approved. Acceptable power strips are available through Central Supplies, and can be ordered by Drury’s departments by calling ext. 7219.
Flammable liquids must be stored in approved storage cabinets. Flammable liquids are not allowed to be stored in residence hall rooms (including paint thinner, solvents, gasoline, lighter fluid and lamp oil).
- Flammable or explosive vapors or dusts may be present
- The area has been designated as unsafe for such devices
The following practices should be carried out when operating portable heating appliances:
- Use only radiator style heaters, never fan blower types.
- Do not place the appliance on an unstable surface.
- Maintain a clearance of at least 12 inches between the appliance and any combustible materials.
- The appliance must be approved by either Underwriters Laboratories, Inc. or Factory Mutual Research Corporation.
- • Connect the appliance directly to a proper electrical outlet using only the cord with which it was originally equipped. Do not use extension cords in lieu of permanent wiring.
4. Be ready. Know where fire alarms, extinguishers and hoses are located and how to use them.
5. If you see or smell smoke, report it to your supervisor at once and secure any malfunctioning machinery.
6. Know the floor plan of your area, the “safe” areas and evacuation routes.
7. Know which extinguisher to use and how to use it.
Class A - Combustibles:
Class A combustibles are common materials such as wood, paper, cloth, rubber, plastics, etc. Fires in any of these fuels can be extinguished with water, as well as other agents specified for Class A fires. They’re the most common fuels to be found in non-specializing operating areas of the work place such as offices.
Safe handling of Class A combustibles means:
- Disposing of waste daily.
- Keeping work area clean and free of fuel paths, which can spread a fire once started.
- Keeping combustibles away from accidental ignition sources such as hot plates, soldering irons, or other heat or spark-producing devices.
- Keeping all trash and other waste in metal or metal-lined receptacles with tight-fitting covers when in or adjacent to buildings. (Exception: wastebaskets of metal or of other material and design approved for such use, which are emptied each day, need not be covered).
- Not smoking in any university building or vehicle.
- Planning the use of combustibles in any operation so that excessive amounts need not be stored.
- Making frequent inspections and checks for noncompliance with these rules in order to catch fires in the potential stage.
Class B - Combustibles
Class B combustibles are flammable and combustible liquids (including oils, greases, tars, oil-base paints, lacquers) and flammable gases. Flammable aerosols (spray cans) are treated here.
The use of water to extinguish Class B fires (by other than trained firefighters) can cause the burning liquid to spread carrying the fire with it. Flammable-liquid fires are usually best extinguished by excluding the air around the burning liquid. Generally, this is accomplished by using one of several approved types of fire-extinguishing agents, such as the following:
- Carbon dioxide
- ABC multipurpose dry chemical
- Halon 1211
Fires involving flammable gases are usually controlled by eliminating the source of the fuel, i.e. closing a valve.
Technically, flammable and combustible liquids do not burn. However, under appropriate conditions, they generate sufficient quantities of vapors to form ignitable vapor-air mixtures. As a general rule, the lower the flash point (the minimum temperature at which it gives off sufficient vapor to form an ignitable mixture with the air near the surface of the liquid or within the vessel used) of a liquid, the greater the fire and explosion hazard. It should be noted that many flammables and combustible liquids also pose health hazards.
It is the responsibility of the user to ensure that all Class B combustibles are properly identified, labeled, handled, and stored. If assistance is required, contact the Department Head/Safety Manager. Safe handling of Class B combustible means:
- Using only approved containers, tanks, equipment, and apparatus for storage, handling, and use of Class B combustibles.
- Making sure that all containers are conspicuously and accurately labeled as to their contents.
- Dispensing Class B combustible liquids from tanks, drums, barrels, or similar containers only through approved pumps taking suction from the top or through approved self-closing valves or faucets.
- Storing, handling, and using Class B combustibles only in approved locations, where vapors cannot reach any source of ignition, including heavy equipment, electrical equipment, oven flame, mechanical or electrical sparks, etc.
- Never cleaning with flammable liquids within a building except in a closed machine approved for the purpose.
- Never storing, handling, or using Class B combustibles in or near exits, stairways, or other areas normally used for egress.
- Storing flammable liquids in excess of 10 gallons in approved storage cabinets or special rooms approved for this purpose.
- Knowing the locations of the nearest portable fire extinguishers rated for Class B fires and how to use them.
- Never smoking, welding, cutting, grinding, using an open flame or unsafe electrical appliances or equipment, or otherwise creating heat that could ignite vapors near any Class B combustibles.
Class C – Electrical Fires
Class C or electrical fires are usually controlled by first de-energizing the source of electricity and then extinguishing any materials that continue to burn. Use only extinguishers that are rated for fighting Class C fires when fighting a fire involving energized electrical equipment. ABC dry chemical extinguishers can safely be used on electrical fires, but will leave the fire source covered in powder residue. If fighting an electrical fire involving computer equipment, you may use a Halon extinguisher, if available. Halon leaves a non powdery residue.
Portable Fire Extinguishers
The most common type of fire extinguisher at Drury University is the 10# ABC dry chemical fire extinguisher. These are located in every building on campus. This type of extinguisher is rate for use on Class A, B, or C fires.
Please follow the following steps to use an ABC dry chemical fire extinguisher:
- Remove the safety pin from the extinguisher (metal pin on the handle usually held in place by an easily breakable plastic seal).
- Point the nozzle at the base of the flames.
- Squeeze the handles together as you sweep the nozzle back and forth across the base of the flame.
8. Know exactly what your duties are.
All employees must immediately report fires to the Safety and Security Office (dial 7911 from a campus phone).
All employees must report all potential fire hazards to Facilities Services as soon as possible.
All employees must conduct their operations in such a way as to minimize the possibility of fire. This means applying rules such as keeping combustibles separated from ignition sources, not smoking, and avoiding needless accumulations of combustible materials.
Supervisors must ensure that their personnel are properly instructed regarding potential fire hazards involved in their work and around their workplaces, the proper precautions to minimize fires, and the procedures in case of a fire.
9. Smoking is prohibited in all University buildings and vehicles.
In Case of a Fire
1. When you hear a fire alarm, close all doors.
2. Leave on all electrical and gas equipment unless it poses a clear and present fire hazard.
3. Do not turn out lights.
4. If fire or water threatens valuable records or items, close and lock safes and fireproof cabinets.
In Residence Halls
1. Pull the closest fire alarm box and report the exact location and nature of the fire to Safety and Security by calling 873-7911. It’s important to call Drury officers so they can direct and assist responding fire personnel.
2. Close the room door.
3. Alert other people in the area.
4. Do not panic.
5. Do not try to put out the fire.
6. Evacuate the building by using stairs instead of elevators, but remain nearby to help firefighters find the exact location of the fire.
7. The Head Resident is responsible for making sure everyone is alerted and evacuated.
In the event of a fire, in a residential building, a housing list can be obtained through the Dean of Students Office and made available to emergency personnel and Security for purposes of identifying effected residents.
These procedures exist to protect the Drury community from fire hazards. Please feel free to contact the office of Facilities Services at ext. 7219 or the office of Safety and Security at ext. 7400 for more information.
Each department engaged in welding, cutting, or brazing operations shall do so in accordance with OSHA 29 CFR 1910.251 and this policy.
The Supervisor/Manager of each department conducting welding, cutting, or brazing operations shall be responsible for enforcing this policy and ensuring that all cutting and welding equipment is in satisfactory condition and in good repair.
It is each employee's responsibility to:
- Follow and use hot work procedures;
- Ensure that all cutting and welding equipment is in satisfactory condition and in good repair;
- Attend and actively participate in training sessions; and
- Protect nearby personnel and passers by against heat, sparks, etc. when working in occupied buildings.
Outside contractors performing work on University property are required to follow the requirements of OSHA's 29 CFR 1910.251 and this policy. Outside contractors working on University property are required to have a hot work permit, which can be obtained from Facilities Services.
There are several hazards to consider when performing welding, cutting, or brazing operations. These hazards include fires, explosions, electrocution, burns, welder's flash, oxygen depletion, and toxic fumes. Each Supervisor/Manager will be responsible to ensure their personnel are aware of these hazards and have taken adequate steps to prevent such an occurrence.
Personal Protective Equipment:
It is the responsibility of the Supervisor/Manager to ensure each employee utilizes the appropriate equipment required to safely perform welding, cutting, or brazing operations. This includes the personal protective equipment listed below:
- Respirators should be used when ventilation is less than adequate.
- Flame retardant clothing should be worn to prevent clothing from catching on fire.
- High top boots should be worn to prevent burns to the legs and feet.
- Gloves are recommended to prevent hand burns.
- All personnel are required to use an approved welder's shield or goggles. All shields must be ANSI (American National Standard Institute) approved and the proper shade for the type of operation being performed.
Supervisors/Managers are required to ensure personnel who weld, cut, or braze have received proper training. They are also responsible to ensure personnel are trained in the following areas:
- Fire extinguisher use;
- Respirator training, if they're required to use a respirator;
- How to respond to an emergency (emergency numbers and alarm locations);
- Confined space training, which includes all requirements of the Confined Space Policy, if personnel are required to work in confined spaces; and
- Personal protective equipment and the type of shield required for their specific operation.
Drury University’s Noise and Hearing Conservation program is designed to prevent hearing loss from occupational noise exposure. Under this program, Drury University provides employees with the proper protection against the effects of noise exposure when sound levels exceed an 8 hour time weighted average (TWA) of 85 decibels (dBA). Administrative and/or engineering control measures will be provided initially to reduce noise level as low as feasible. If these control measures fail to reduce noise within acceptable limits, personal protective equipment will be provided to Drury University employees.
Drury University’s Noise and Hearing Conservation program consists of five parts:
- Exposure Monitoring;
- Audiometric Testing;
- Hearing Protection;
- Employee Training; and
- Record Keeping.
1. Exposure Monitoring
Depending upon the work location and frequency of operations, noise exposure monitoring will be conducted with area sound level measurements, personal dosimetry, or a combination of these techniques. A sampling strategy will be conducted to identify areas that employees are likely to be exposed to noise levels at or above the action level.
Measurements will be made with calibrated equipment operated by trained personnel from Facilities Services. Monitoring will be repeated whenever any changes in the process, equipment or controls may increase noise exposure. This will determine the adequacy of hearing protectors being used, and whether new employees or job functions will be required to be included in this program. Employee noise exposures will be reassessed periodically, and employees will be notified with the results.
2. Audiometric Testing
Human Resources manage the audiometric testing component of the Noise and Hearing Conservation program. The purpose of the audiometry is to determine whether or not hearing conservation efforts are effective. Employees who are affected by this program will be given audiograms upon employment and annually thereafter. Individuals will be notified in writing within 21 days when an audiogram indicates a Standard Threshold Shift (STS). If this hearing loss is determined to be work related, the employee will be required to wear hearing protection, retrained in their use and care, and will be referred for a clinical audiological examination if needed. If subsequent audiometric testing indicates that the STS is not persistent, the individual will be informed of this and hearing protection requirements may be discontinued if exposures are less than 85 dBA.
3. Hearing Protection
Hearing protection will be available to all employees exposed to noise levels at or above the action level of 8 hr TWA 85 dBA. Hearing protection is required for all who work in areas where noise levels exceed the action limit. Hearing protectors must provide a noise reduction rating sufficient to lower the noise below the action level. The choice of hearing protector style will be made between Supervisors and the Safety Officer. Training from Supervisors and the Safety Officer will provide employees with information about proper fitting and use of all hearing protectors.
4. Employee Training and Information
Training is conducted annually and required for all employees exposed to noise levels at or above the action level. Training entails the following:
- OSHA’s Noise Standard and Drury University’s Noise and Hearing Conservation Program
- Overview of the hazards associated with excessive noise exposure
- Purpose, characteristics, advantages, and disadvantages of different hearing protectors
- Selection, fitting, and care of protectors
- Audiometric testing
5. Record Keeping
Drury University’s Safety Officer will maintain employee exposure measurements and training records for at least 30 years. Records of audiometric test results will be kept by Human Resources for the 30 years as well. Audiometric records include the following:
- Name of employee and job classification
- Date of audiometric testing
- Examiner’s name
- Date of last calibration of audiometer
Areas on campus where noise levels exceed 85 dBA will have signs posted noting the high noise environment and the requirement to wear hearing protection.
Asbestos is a naturally occurring fibrous mineral that was used extensively for insulation, fire protection, and acoustical applications in buildings constructed before 1980. Examples of materials containing asbestos include pipe insulation, vinyl floor tiles, thermal system insulation, acoustical plaster ceilings, transite panels in laboratory hoods, and lab bench tops. These materials do not pose a health risk when they're intact and well-maintained.
Drury University strives to minimize asbestos risks to its employees, students, and the public. This is accomplished through proper management of asbestos containing materials in University owned, leased, or otherwise occupied buildings and structures.
Under no circumstances will any employee or student be allowed to disturb any asbestos containing material. Drury University contracts with Clean Harbours or another University approved vendor to handle and remove asbestos. If asbestos is found, please contact the Safety Officer immediately.
All custodial, maintenance, and related personnel will receive one hour of asbestos awareness annually. The purpose of the training is to make employees aware of the dangers of asbestos and how to avoid exposure. The training will include the following:
- Types and uses of asbestos
- Health effects
- Locations of asbestos
- How to recognize damaged asbestos
- How to report damage or request removal for maintenance
The following plan is designed to bring Drury University in compliance with OSHA regulations 29 CFR 1910.1030. It will serve as the written exposure control plan for Drury University.
The following program will apply to any Drury University employee with possible risk of occupational exposure to potentially infectious materials as defined below. In addition, the post exposure part of this program will apply to all university employees who experience an exposure incident as a result of performance of their duties. This written program will be available to any employee upon request and will be provided to departments who have employees identified in the exposure determination.
Departmental. Departments will be responsible for carrying out the Bloodborne Pathogens Exposure Control Plan in accordance with this written program and for funding program expenses such as immunizations. Departments will be responsible for conducting employee training and coordinating the disposal of infectious waste materials. Departments will also be responsible for keeping the Safety Director informed of any necessary addendum changes.
Supervisor . Supervisors will be responsible for identifying employees with risk of occupational exposure, assuring that employees are aware of and following this written program, and immediately notifying the Safety Director of any occupational exposure incident. It is also the supervisor's responsibility to assure each employee receives annual training from the Safety Director.
Employees . Employees will be responsible for complying with procedures established by their supervisors in accordance with this program to minimize the risk of exposure. Employees are also responsible for informing their supervisors of an exposure incident.
Safety Director . The Safety Director will be responsible for administering and managing the bloodborne pathogens program, assisting departments in evaluating potential exposures, maintaining employee medical records as per this program, and making necessary program revisions.
Exposure Incident is a specific eye, mouth, other mucous membrane or non-intact skin contact with blood or other potentially infectious materials that result from the performance of one's duties.
Occupational Exposure is reasonably anticipated skin, eye, mucous membrane or non-intact skin contact with blood or other potentially infectious materials that may result from the performance of any employee's duties. A covered employee will have a position description that specifically describes the duties involving occupational exposure.
Other Potentially Infectious Materials includes the following human body fluids: semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial fluid, peritoneal fluid, and amniotic fluid, saliva in dental procedures, any body fluid that is visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids. Also, any unfixed human tissue or organ or HIV containing cells or tissue cultures from experimental animals.
Regulated Waste is liquid or semi-liquid blood or other potentially infectious material, contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed, items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling, contaminated sharps and pathological and microbiological wastes containing blood or other potentially infectious materials.
Universal Precautions is an approach to infection control. According to the concept of Universal Precautions, all human blood and certain human body fluids are treated as if known to be infectious for HIV, HBV, and other bloodborne pathogens.
The following departments within Drury University have employees who may have occupational exposure during the course of performing their duties:
- Facilities Services
- Athletics Department
- Safety and Security
Methods of Compliance
Universal precautions will be used to prevent contact with blood or other potentially infectious materials by those involved in this program whenever possible. When distinction between body fluids is not possible, the material will be considered potentially infectious.
1. Engineering Controls.
Whenever practical, engineering controls will be used to eliminate or minimize exposure. When employed, engineering controls will be reviewed by supervisors on a periodic basis to ensure their effectiveness.
2. Work Practices.
- Whenever possible, employees will be provided with easily accessible hand washing facilities. When this is not possible, employees will be provided with antiseptic hand cleanser or towelettes in first aid kits for use until a sink with hot and cold running water, soap, and disposable towels is accessible.
- Employees will wash their hands immediately or as soon as feasible after removing gloves or other personal protective equipment. In the event of contact with blood or other potentially infectious materials the eyes, nose, or mouth, those mucous membranes will be flushed with water immediately or as soon as feasible.
- All contaminated sharps will be placed in appropriate containers immediately or as soon as possible after use. These containers will be puncture resistant, leak proof on the sides and bottoms, and labeled or color coded as per OSHA regulations. Sharps which are reusable shall not be stored in such a manner that employees will be required to reach into the containers. Sharps containers are available from Science Stores or other commercial sources.
- Eating, drinking, smoking, applying cosmetics (including lip balm) or handling contact lenses are prohibited in work areas where there is a reasonable likelihood of occupational exposure.
- Food and drink will not be allowed in refrigerators, freezers, shelves, cabinets, or on counter tops or bench tops where blood or other potentially infectious materials are present.
- Procedures involving blood or other potentially infectious materials shall be performed in such a manner as to minimize splashing, spraying, spattering and generation of droplets of these substances.
- Mouth pipetting or suctioning of blood or other potentially infectious materials is prohibited.
- Specimens of blood or other potentially infectious materials will be placed in containers which prevent leakage during collection, handling, processing (TSC), storage, transport, or shipping. The following items will have a biohazard tag or be stored in a red bag or container: Regulated waste that has not been decontaminated, refrigerators or freezers used to store blood or other potentially infectious material, and contaminated equipment or containers used to store, transport, or ship blood or other potentially infectious materials.
- Departments may choose to substitute red bags or red containers for labels. Transport, shipment, or disposal may require additional labeling.
- If the primary container leaks or becomes contaminated, employees will put the containers in a secondary container which meets the above criteria. Containers will be available for purchase through Science Stores as well as private commercial sources.
- Equipment which may become contaminated with blood or other potentially infectious materials will be examined prior to servicing or shipping and decontaminated as necessary. If the equipment cannot be decontaminated, it shall be tagged with biohazard labels and all persons to come into contact with the equipment shall be informed as of the hazard as well as to which pieces of the equipment are contaminated.
3. Personal Protective Equipment.
Personal protective equipment will be used when appropriate to protect employees from potential occupational exposure incidents. Equipment will be provided to employees at no cost. Appropriate sizes of personal protective equipment will be available to employees, and, when necessary, hypoallergenic gloves or similar alternative will be provided. The specific equipment for the situation will be determined by the department in which the potential for occupational exposure occurs and may include gowns, lab coats, face shields, masks, eye protection and mouthpieces or pockets masks. At a minimum, gloves will be used whenever there is a reasonable anticipation of hand contact with blood or other potentially infectious materials. Appropriate means capable of preventing blood or other potentially infectious materials from passing through or reaching the employee's skin, mucous membranes, or clothes under normal conditions of use.
When circumstances dictate that personal equipment cannot be worn, employees will report the incident to their supervisor who will investigate and document the situation to determine whether changes in work practices, or personal protective equipment is required. When necessary, appropriate follow up action will occur.
Employees will be instructed on the proper disposition of their personal protective equipment. In most cases, employees will be encouraged to discard any disposable personal protective equipment after use. In all cases, disposable gloves will be discarded and replaced as soon as practical when in disrepair or contaminated. For reusable equipment, cleaning and disinfection will occur; specific training will be provided to employees. In no case will employees be allowed to wear their personal protective equipment outside the work area.
Employees will also be instructed to replace their personal protective equipment as often as necessary. These replacements will be available at no cost to the employee. At a minimum, this will occur after each use where the equipment becomes contaminated and cannot be decontaminated effectively, and when equipment becomes old and ineffective.
Generally, departments are responsible to ensure that the work site is maintained in a clean and sanitary condition. Departments will implement an appropriate written schedule for cleaning and method of decontamination which best suits their situations. This will include an explanation of the cleaning and decontamination of equipment which has been in contact with blood or other potentially infectious materials.
Contaminated laundry will be handled as little as possible. This will apply to the Athletic Department. By OSHA definition, this does not apply to gym towels and gym shorts under normal conditions. Contaminated laundry from Athletic training will be bagged at the location and identified as a biohazard. If a hazard of soaking through exists, the laundry will be double bagged.
Individual departments will make their own laundry arrangements which will include documentation that the laundry facility uses Universal Precautions in handling the linen.
5. Regulated Waste
Waste generated during the course of work with potentially infectious materials will be disposed of through an approved hauler to a facility approved by Facilities Services. Other than sharps, those materials which meet the definition of those rules will be immediately transferred upon generation into a red biohazard bag. Bags will be closable, constructed to contain all contents and prevent leakage during handling, storage, transport, or shipping and closed prior to removal to prevent spillage or protrusion of contents at any time. If there is a potential for spillage, a secondary container will be provided.
Sharps will be disposed of in a sharps container which will be closable, puncture resistant, leak proof on both sides and bottom and labeled or color coded as per this plan. During use, the containers will be easily accessible to employees and located as close as is feasible to the immediate area where sharps are used or can be reasonably anticipated to be found. Sharps containers will be maintained in an upright position and routinely replaced to avoid overfill. When sharps containers are moved, they will be closed immediately prior to removal or replacement to prevent spillage or protrusion of contents. If leakage is a possibility, a secondary container shall be provided which is close-able, constructed to contain all contents and labeled as per this plan.
Waste material which does not meet OSHA definition of regulated waste will be put in either a zip lock bag or a plastic garbage bag, sealed and disposed of in the normal waste stream.
Generally, decontamination of equipment and the surrounding area will be the responsibility of the department involved in the task. However, in those situations where there is no clear responsibility for the situation, Facilities Services will clean up and decontaminate the area.
Hepatitis B Vaccine
University departments will make the Hepatitis B vaccine series available at no cost to employees who have been identified in this plan as having occupational exposure. The vaccine series will be explained at the employee training session held prior to the effective date of the OSHA regulation or within 10 days of initial assignment of the duties which may result in potential exposure. Facilities Services will coordinate the vaccines.
Employees identified in the exposure determination will be asked to sign the University's Hepatitis B vaccination wavier. This waiver will notify employees that should they decline to accept the vaccine, yet experience continued occupational exposure, they can at any time ask for and receive the vaccine series without cost to the employee. If employees who are not identified as having the potential for exposure have an exposure, they will receive the same follow-up treatment as employees who are pre-identified.
Post-Exposure Evaluation and Follow-up
Drury University will make a post-exposure evaluation and follow up immediately available to any employee who has experienced and occupational exposure incident.
In the event of an occupational exposure, the employee will fill out an Accident Form. This form should be routed through normal channels.
The supervisor will immediately contact the Safety Director upon the knowledge of an exposure incident. They will then conduct an accident investigation and attempt to identify the source of any potentially infectious materials. If the source individual did not consent to having their blood drawn for testing, the University will confirm that consent could not legally be obtained. Employees will have an initial evaluation with appropriate lab analysis at the Family Medical Center. The employee can then make an informed choice regarding post-exposure immunization.
Regardless of whether the source individual can be identified immediate or not, employees will be advised to seek medical consultation within 2 hours of the exposure.
Labels and Signs
Warning labels will be affixed to containers or regulated waste, refrigerators and freezers containing blood or other potentially infectious materials and other containers used to store, transport or ship blood or other potentially infectious materials. Red bags or red containers may substitute for labels.
Information and Training
Departments within the University will be responsible for assuring that their employees receiving training in Bloodborne Pathogens. Training for compliance with the OSHA regulation will be done by designated staff. Training will be done at no cost to the employee and will be conducted during working hours or the employee will otherwise be compensated for the time training.
Training will be provided to employees at the time of the initial assignment to the tasks where occupational exposure may occur and at least annually thereafter. The annual training will occur prior to the anniversary date of the previous year's training. When modifications of tasks or procedures occur after the training period, the supervisor shall provide or arrange for any additional necessary training. When necessary, the training program will be modified to accommodate the educational level or language of the employee.
Medical Records. Human Resources will establish a file for each employee identified in the exposure determination. This file will include the following:
- Employee name
- Employee social security number or Drury University identification number
- Hepatitis B Immunization Recommendation form with dates of injections and
- Post exposure forms, if employee has had an exposure
Files related to employee exposure will be kept confidential and information in these files will not be disclosed or reported without the employee's written consent except as required by law. These records will be maintained for the duration of employment plus 30 years.
Medical records or laboratory studies obtained for past exposures will be maintained by the practitioner or agency administering the care.
Sharps Log. A sharps log will be maintained to record the following: type and brand of device involved in a stick, department/work area where incident occurred and explanation of incident. The sharps log will be maintained for 5 years.
Training records. Documentation of attendance at a training class will include the date of the session, the content, and the names and positions of the trainers. Departments will be responsible for maintaining documentation of their employees training for three years from the date of the training session. The safety manager will also maintain copies of the training class record for classes conducted by safety manager staff.
Documentation of training records may be made available to employees or their representatives upon request.
Bloodborne Pathogens Decontamination Procedures
Blood, and other potentially infectious materials including hypodermic needles, must be handled by designated employees in the bloodborne pathogens program. In the event that any of the above is found by an employee not designated under the bloodborne pathogens program, those employees must contact either immediate supervisor or Facilities Services.
Trained personnel will clean up blood or other potentially infectious materials when they respond to a medical, fire, or security emergency.
If hypodermic needles are found on campus, the following procedures will be followed:
- Secure the area to assure that no one can be injured by the needle.
- Call Safety Director to arrange for a sharps container and pick up the needle.
- Safety Director will place the needle in the sharps container and close the container.
- Sharps container will be returned to central location, e.g. supervisor's office.
- A replacement sharps container can be obtained through the supervisor. (Sharps containers can also be purchased through Science Stores.)
When blood clean up is necessary, the following procedures will be followed by the trained individuals:
- Secure the areas to assure that no one is exposed to the blood, while the designated person and supplies arrive.
- Don appropriate personal protective equipment and lay out clean up materials that will be needed (garbage bag, tear off paper towels, set out disinfectant).
- Spray area with disinfectant and begin wiping up with paper a towel, working inward to assure that the area is minimized, not enlarged.
- Place soiled paper towels in garbage bag.
- If necessary, repeat, assuring that outside of disinfecting container is not contaminated.
- Take off gloves in manner that you don not touch the outside of the glove.
- Place gloves in a garbage bag, and handling bag from the outside, tie bag.
- If any of the material in the bag is dripping with blood or other potentially infectious material (not the disinfectant), double bag the material and place in supervisor's office and call Safety Director for pickup. If the material is not dripping with blood or other potentially infectious material (not the disinfectant), place in the regular trash.
The importance of forklift safety cannot be overemphasized and is of prime concern to Drury University. Please operate forklifts with due care and follow the safety rules below, which can also be found in the forklift operator's manual.
Know your forklift. Read the operator's manual and name plates on the forklift and become familiar with the forklift and operating procedures. If you don't understand something in the operator's manual, ask the supervisor to explain it to you.
Get permission from the supervisor. Only those who are trained on the forklift will be permitted to operate it.
Safety is your business. No machine design can eliminate driver's error or carelessness.
Don't neglect any defect. If the forklift is not functioning properly, please halt all forklift operations and report the problem to the supervisor. If any warning light comes on, move to a safe place and check or repair the problem.
Avoid fire hazard. Don't use an open flame to check level, or for leakage of fuel, electrolyte or cooling water. Never smoke while inspecting the battery, handling fuel or working on the fuel system. There is a danger of explosion.
Warming up and cooling down. When operating the forklift in a confined space, make sure there is enough ventilation. If needed, use a ventilation fan. Do not open the radiator cap while the engine is hot.
Never move controls unless properly seated. Never attempt to work the controls unless property seated.
Start safely. Before starting the forklift, make sure that the parking brake lever is applied securely, the forward-reverse lever is in neutral, and side view mirrors are properly set. In addition, please make sure that no one is under, on or close to the forklift.
Parking properly. Park the forklift on a level surface and apply the parking brake securely. If parking on a grade is unavoidable, be sure to block the wheels. Put the forks on the ground or floor and tilt a little forward. Shut down the engine and remove the key.
Never horse play. Never race or play games with the forklift. Operate the controls smoothly and don't jerk the steering wheel. Avoid sudden stops, starts, or turns. Make sure no one is around the forklift before starting.
Obey traffic rules.
Don't offer rides to others. Never allow other persons to ride on the forks, pallets, or on the forklift.
Don't daydream. Keep your mind on your work and learn to anticipate danger before it arises.
Keep eyes toward the direction of travel. Look in the direction of and keep a clear view of the path of travel. Wandering eyes mean a wandering forklift, which could be dangerous.
Remain seated. Keep your head, hands, arms, feet, and legs within the confines of the operator's compartment.
Handling bulky loads. When handling bulky loads which restrict vision, operate the machine in reverse or have a guide. When you have a guide, make sure you understand hand, flag, whistle or other signals. When operating with long loads such as lumber, pipe, etc, be extremely careful of load end swing at corners or in narrow aisles. Be alert for fellow workers.
Watch for doorways. Watch for branches, cables, door ways, or overhangs. Use caution when working in congested areas.
Slow down at corners. Slow down and sound horn at cross aisles and other locations where vision is obstructed.
Watch your assets. Be careful when traveling in reverse and turning. Be alert to prevent striking anything with fork tips. Due to rear wheel steering, the rear of the forklift swings outwards when turning. The forklift with an attachment for long-sized loads requires larger turning radius. Make sure the load is well stacked and evenly positioned across both forks. Use caution when traveling on bad floor conditions.
Keep flammables away. Keep fluid cans, cotton bale, paper or chemicals away from the forklift during operation since there is a danger of igniting or exploding due to exhaust gas from the muffler. Never approach overhead power cables with any part of the forklift.
Check work area. Inspect the surface over which you will run. Look for holes, drop-offs, obstacles, and rough spots. Clear away trash and debris and pick up items that might puncture a tire or let the load lose balance. Slow down on wet/slippery areas.
Carry the load low. It's dangerous to travel with forks higher than is appropriate regardless of whether loaded or not. When traveling, the forks should be 6 to 12 inches above the ground or floor. Do not operate the side shift mechanism if equipped when the forks are raised and loaded. This will cause the forklift to be unbalanced.
Tilt backward when loaded. Travel with load as low as possible and tilted back. If operating with steel pallet, be sure to tilt back the mast to prevent it from slipping off the forks.
Avoid braking too sharply. Avoid braking too sharply or descending on a grade at a high speed. There is danger of loads falling down or the truck turning over.
Stop, and then back up. Always brake to a full stop before reversing travel direction.
Precautions on grade. When running down on a grade, use the engine as a brake. While using the engine as a brake, don't operate directional and speed control levers. If the forklift exceeds the gear speed range, use the brake pedal.
Back down and drive up. When operating a loaded forklift, make sure the rear end of the machine is pointed down hill. When climbing grades, use the forward gears and when descending grades, use the reverse gears. Never turn sideways on an incline because of the danger of the forklift turning over.
Know the capacity of the forklift and never exceed it. Do not use a man/woman as an additional counterweight.
Wear goggles. It's easy for the operator to get dust/sand in his/her eye. Pay attention to the direction of the wind and wear goggles.
Don't lift unstable loads. Make sure that your load is well stacked and evenly positioned across both forks. Don't attempt to lift a load with only one fork.
Use proper pallet. The pallet and skid used should be strong enough to endure the load. Never use damaged or deformed pallets.
Never lift a load over anyone. Never permit anyone to stand or walk under upraised forks. If unavoidable, use a safety stand or block to prevent a possibility of forks falling down or moving unexpectedly.
Ease into the load. Don't enter into loads at high speeds. Always make certain that your load is stable before lifting the forks. Be sure to stop in front of the load to be lifted and make certain that there is no obstacle before engaging the load by driving forward.
Enter load squarely. When a load is to be retrieved from a pile, enter the area squarely. Engage forks into the pallet carefully.
Don't tilt the mast with load high. Use minimum forward and reverse tilt when stacking and unstacking loads. Never tilt forward unless load is over stacked or at low lift height. When stacking loads on a high place, make the mast vertical at a height of 6 to 8 inches above the ground and then lift the load farther. Never attempt to tilt the mast beyond vertical when the load is raised high. To remove loads from high places, insert forks into the pallet, lift slightly and drive backwards and lower the load. Tilt the mast backwards after lowering. Never attempt to tilt the mast with the load raised high.
Don't stack load too high on forks. Don't stack loads on forks in such a way that the top of loads exceeds the load backrest height. If unavoidable, make the load stable securely. When handling bulky loads which restrict your vision, operate the truck in reverse or have a guide.
Avoid work on a grade. Never lift loads with the truck inclined. Avoid loading work on a grade.
Towing the forklift. If the forklift is towed by another machine, the propeller shaft or drive shaft between the transmission and differential should be removed to prevent the clutch plates from seizing. Don't attempt to tow a forklift with engine failure, steer system malfunctioning or brake system damage.
Protect yourself. Wear all protective clothing and personal safety gear devices called for by job conditions, such as a helmet, safety shoes, reflective clothing, etc. Do not wear neck ties or pendants.
Plan your work. Make your work plan known to all other personnel involved.