Tax exempt certificate, petty cash form, and check request form available in Student Activities Office
As groups vary in their expectations and needs, it is important that the treasurer develops an understanding with the organization as to the nature of their involvement. The treasurer and campus advisor should agree on a set of expectations of one another from the beginning and should write this list down as a contract between the treasurer and the campus advisor. Several factors determine treasurer expectations, such as the effectiveness of members, funding available, potential revenue sources, and the availability of the treasurer and advisor.
Some initial questions treasurers may want to consider about their involvement with the organization:
- How much involvement is expected or needed?
- How often does the group meet?
- How many major activities does the group plan per semester?
- What are the sources of revenue?
- How often does the group require financial reports?
- How do your skills match the needs of the organization?
- What are some specific problem areas that your organization needs treasurer direction?
- What are some of the ways the treasurer can be more helpful to the group?
- Does the national organization (if applicable) have specific requirements for the treasurer? If so, what is their role?
Expectations for the Treasurer
At times, student leaders may be involved with a significant portion of the student organization’s programs, but student leaders are not expected to carry the weight of the organization alone. A good student financial leader facilitates group success through effective management of the organization. Expectations for the treasurer may include:
- Attend general meetings and EC meetings
- Remind officers/members of financial deadlines upcoming payments
- Be available to meet with the leaders before each meeting
- Speak up during discussion or committee reports if you have relevant information
- Lead by example as an active member of the organization by showing interest in activities and dedication to organization
- Provide alternative thoughts or contributions to help members see both sides of an money-related issue
- Provide detailed reports of financial books at the end of each semester (or more often) and assist when needed with financial matters
- Inform the organization of policy violations or risky situations
- Keep the organization aware of its stated financial objectives when planning events
- Inform the organization of revenue-generating opportunities in which members can participate
- Encourage a financial evaluation of each activity by those students responsible for planning it and all organizational members
- Encourage teamwork and cooperation among the officers of the organization
- Be familiar with University facilities, services, and procedures that affect organization activities
Treasurer Expectations for the Organization
As a treasurer, you will hold certain expectations of the organization. All expectations should be discussed at the beginning of the academic year or officer term. Feedback and evaluation are a good way to see if expectations are being met. The membership of most organizations changes each semester and year, and that is typical. Expect that the focus on treasurer duties may adjust each semester.
Treasurer expectations for the organization may include:
- Members’ attendance at programs and meetings
- Written organization financial goals and objectives for each semester
- Written calendar of events for each semester
- Consultation regarding planned events or programs
- Accurate record-keeping
- Commitment to a smooth officer transition
- Awareness of university policies and applicable laws
- Sensitivity to the academic nature of university life
- Support of the university's mission
- Willingness to provide feedback to each other
- Open communication
- Commitment to the organization
- Honesty & Ethical Behavior
- Mutual respect