Student Activities Fair Vendors

The Student Activities Fair is held each year during Orientation. Participating in the fair is a fun, easy way to recruit interested first-year students into your organization, increase visibility, and share information.

Student Activities Fair Participation Process: To participate in the Student Activities Fair as a vendor, student organizations, club sport teams and campus departments must complete the Online Application. Applications are accepted July 1 to August 15 each year. The Student Activities Office will review applications and send confirmation letters to approved vendors, traditionally within 72 hours of application submission.

Participation Fees
Participation in the fair is FREE for student organizations, club sport teams and campus departments.

Materials Needed from Vendors
Vendors should provide information and resources that accurately represent their group. The Student Activities Fair is a fun, casual environment and participating groups are encouraged to be outgoing, creative and approachable. Creative and interactive displays are encouraged, handouts and giveaways appreciated, and knowledgeable vendor representatives are expected. Please limit your vendor representatives to three people per table maximum—extras will be asked to leave by the Student Activities Staff.

Materials Provided to Vendors
The Student Activities Office provides vendors with these items for the Student Activities Fair:

  • Table space for distribution of promotional items
  • Professional sign for your group
  • Sign-up sheet for students interested in your organization
  • Feedback survey to improve Student Activities Fair

Event Timeline
12:00 noon—Groups Begin to Set-Up
12:30 pm—Set-Up Completed
12:45 pm—New Student Early Arrival
1:00 pm—SAF Officially Begins
2:00 pm—SAF Officially Ends
2:30 pm—Group Clean-Up Completed

Special Accommodations
The Student Activities Office works to ensure vendor needs are met, however, space and resources are limited and available on a first-come, first-served basis. Please plan your group's displays accordingly—power connections and Internet accessibility may not be available for all groups at all times.

Refreshments
Refreshments and beverages are not traditionally provided at the Student Activities Fair for vendors. Please plan accordingly and bring snacks and drinks with you.