Social Events Hosted By Student Organizations

social environment conducive to intellectual and personal development of students and to the safety and welfare of all members of the campus community. Drury University is also committed to having a safe, education-oriented campus. Drury prohibits the abuse of social events by its students, employees and citizens. The university will cooperate with local and state authorities in the enforcement of all federal laws.

The abuse of social events by Drury students, university employees or Drury citizens is prohibited on university-owned or -controlled property, in conjunction with university-sponsored or -supervised activities, or at any activity or event that an observer would associate with Drury students, university employees or Drury citizens.

SOCIAL EVENTS
Drury University allows organizations the freedom to plan, organize and implement regular social events, allowing the students the ability to achieve regular, positive social interaction, while accepting responsibility for the events of the organization.  The sponsoring organization is responsible for managing the event with concern for the health and safety of all attendees of the event.

A social event is considered to be an event that is social in nature and meets one or more of the following characteristics:

  • An event hosted or sponsored by any organization.
  • An event where half or more of the event attendees are from one organization.
  • An event that an observer would associate with the organization.

All social events are required to follow Drury University policies and guidelines, National Office policies and applicable laws.

  1. The Drury University Alcohol Policy is required to be upheld throughout the event, including:
    • The possession of glass bottles is prohibited.
    • The possession of hard alcohol is prohibited.
    • The participation of drinking games is prohibited.
  2. Snacks and non-alcoholic beverages are to be provided by the organization.
  3. Organization funds may not be used or gathered for the purchase of alcohol.
  4. There must be a distinguishing mark for minors upon entry to the event.
  5. Minors are not to be served, provided with or allowed to consume alcoholic beverages.
  6. Social events are to maintain a 2:1 ratio (two guests to every one member present) at the event.
  7. Sober squad members must remain sober and alcohol-free before and during the event.
  8. Sober squad must wear distinguishing clothing.
  9. It is the responsibility of the host organization to provide and encourage safe and sober transportation for event attendees for all social events.  The Student Activities Office recommends a third-party transportation source, such as a trolley or a cab.
  10. The organizational will be responsible for contracting security for the event.          
  11. The organization must provide a guest list for the event security staff that is registered to work the event.
  12. The chapter is responsible for the restitution relating to damages to the facility.
  13. The organization is responsible for safety of event attendees and may be held liable for harm involving event attendees.
  14. The organization can be held accountable for event attendee behavior, regardless of their invited status.

This list is not intended to be all-inclusive.  There may be other situations, which based upon the circumstances, may result in immediate action. Students should always promote all aspects of social event planning and regulations with a positive, supportive attitude.  If you have a question regarding a rule, policy or procedure; please ask before you act.

SPONTANEOUS/UNREGISTERED SOCIAL EVENTS

  • SPONTANEOUS EVENT: A spontaneous event is an event that is affiliated with an organization and was not planned, but rather spontaneously grew into event status.  These events are allowed, but are discouraged and if held, should have immediate safety measures in place.
  • UNREGISTERED EVENT: An unregistered event is an event affiliated with an organization that may or may not have been planned and grew into event status. These events are not allowed, and if held, could limit social event allowances in the future.

SOCIAL EVENT REGISTRATION PROCESS
Event registration forms are available online at http://www.drury.edu/studentlife/forms/socialrequest/. It is recommended that each organization download a copy the social event form.  There are two types of events that can be registered.

  • NO ALCOHOL ALLOWED EVENTS: These events are social in nature, but do not have alcohol present.  These events could include exchanges and are not required to have event monitors or event security.
  • ALCOHOL ALLOWED EVENTS: These events are social in nature and do have alcohol present.  These events could include: bands, dances, parties and exclusive parties.  These events are required to have event monitors and event security.

This is the recommended timeline for planning social events:

  • 2 weeks prior to the event: The organization is required to hire event security for the event through the Drury University Security Office.  One event security guard is required to monitor the guest list; more are recommended based on the attendance and type of event held.
  • Monday prior to the event by 2pm: The proper form should be submitted to social@drury.edu  advance.  The Student Activities Office social safety director will review the form and designate the event based on the registration information provided in the form:
    • Properly Registered: The form has been completed to standards, the event may continue as designated on the social event planning form.
    • Not Properly Registered: The form has not been completed to standards. The confirmation email will list all of the requested changes for the event to be allowed to continue. 
      • The organization leadership must make the changes immediately and submit a new social event registration form to social@drury.edu.  The updated registration form must be completed and submitted Monday before the event.
      • If no changes are made to the registration or the event, the event will not be allowed to continue.
      • If the updated registration form is received after Monday before the event, the event may not be allowed to continue.

EVENT REGISTRATION CHANGES
If event information on the event form submitted changes prior to the event, it is the responsibility of the sponsoring organization to immediately inform the social and safety coordinator.

EVENT DENIAL
The Student Activities Office reserves the right to deny authorization of an event.  Denial of events could occur because:

  • Social Event Registration Form is not submitted in a timely manner
  • The nature of the event is cause for concern
  • The event is not in accordance with policies, guidelines or applicable laws
  • The event conflicts with other events or too many campus events have previously been scheduled
  • The chapter has outstanding bills from previous events

EVENT DENIAL APPEAL PROCESS
Organizations that were denied an event may appeal the decision to the Dean of Students.  Appeals must be submitted in writing to the Student Activities Office within five working days after the denial of the event.

In the meeting with the Dean of Students, Greek chapters must provide copies of the Social Event Registration Form, the denial letter and rationale as to why the decision should be overturned.

The Dean of Students will review all appropriate documentation and make a determination. The Dean of Students will provide an official decision, in writing, to the student organization within ten working days of submission.  The decision of the Dean of Students is final.

EVENT SHUT-DOWN
Organization leaders and event monitors should begin the standard shut down process 30 minutes before the authorized end time of the event.

  • The music should be turned off
  • The lights should be turned on/off
  • Alcohol distribution area should be closed
  • The sponsoring organization should begin to escort the event attendees from the social event location in a safe, orderly manner

Drury University Security and the Student Activities Office are authorized to shut down an event at any time.  Advance warning may be given to the chapter president. If these individuals are unable to be contacted, the event may be immediately shut down.

  • The event may be shut down if is not in compliance with any organizational guidelines and policies, Drury University policies or applicable laws. 
  • The event may be shut down if it becomes a safety risk for event attendees, Drury University students or the community.
  • If an event is disruptive, damages occur, and/or the event is terminated, individuals and/or the organization found responsible will be referred for action under the Student Judicial Procedures.

RESPONSIBILITY FOR CLEAN-UP & DAMAGES
The sponsoring organization is responsible for the cleanup of the facility; it should be returned to its original condition.

It is the responsibility of the sponsoring organization to ensure that no damage to the facility or equipment takes place during the event.

Sponsoring organizations and/or sponsoring individuals shall be held responsible for any damages caused to university facilities as a result of the event.  The sponsoring organization will be responsible for all charges associated with the event and all damage charges will be billed directly to the sponsoring organization.

EVENT SUPERVISION AND SECURITY
Drury University organizations are expected to provide a safe environment for their events; therefore it is required to utilize Event Monitors and Event Security at all registered social events.

  • The leaders who are planning the event will oversee and be responsible for the event.
  • It is recommended that organizations have adequate event monitors (1 monitor for every 25 attendees). 
  • It is required to have one Event Security guard to monitor the guest list.  Additional Event Security may be recommended in addition to event monitors.

EVENT ALLOWANCES DURING UNIVERSITY BREAKS
Drury University organizations are expected to comply with event allowances during university breaks.

  • WINTER BREAK: The campus is closed during winter break and all social events are prohibited.
  • SUMMER BREAK: The campus is open with limited availability during summer break. 
      • Events are permitted only with proper registration and prior notification to the Student Activities Office.
      • Social events are permitted only when the guest ratio remains less than 1:1 (one guest per one member present).  All non-spontaneous social events must be properly registered.
      • The event must maintain reasonable levels of activity and noise.  The event will be shut down if the event reaches unreasonable levels.
      • All university policies remain in effect during Summer Break.  Organizations are required to uphold all guidelines for social events during summer breaks.

GREEK ORGANIZATIONS
Drury University requires that Greek organizations adhere to FIPG guidelines when planning and holding social events.

FIPG provides information for determining if an event is spontaneous or unregistered:

  • The event is not a spontaneous event if it was discussed in a chapter meeting.
  • The event is not a spontaneous event if a member of the chapter hosts the event.
  • The event is not a spontaneous event if the chapter in any way funds the event.
  • The event is not a spontaneous event if it is likely to be perceived as a chapter event by a reasonable individual.
  • The event is not a spontaneous event if half or more of the people in attendance are chapter members.
  • The event is not a spontaneous event if the event or pre-event is held on chapter premises or the location of the off-campus event.
  • More information on FIPG is available at www.fipg.org

SANCTIONS FOR ALL STUDENT ORGANIZATIONS
Sanctions provide a means for the rectification or correction of any damages resulting from inappropriate behavior, protect the excellence of the educational and social environment, and assist the individual in leading a healthier lifestyle.
 
Sanctions may include but are not limited to:

  • Career counseling
  • Community service hours
  • Counseling
  • Disciplinary probation
  • Disciplinary suspension from the university
  • Educational sanctions
  • Fines
  • Loss of participation and privileges in campus activities
  • Parent notification
  • Peer mentoring
  • Professional assessment
  • Removal or restricted access from campus housing
  • Restitution

 
For certain violations, standard sanctions are already in place. The following sanctions are standard for an improper social registration violation. Drury University reserves the right to modify or change any standard sanction dependent upon the severity and nature of the violation.

ORGANIZATION-RELATED FUNDS USED TO PURCHASE ALCOHOL: Per Violation

  • Fine: A minimum $250 fine assessed to the organization account

EVENT MONITORS NOT DISTINGUISHABLE: Per Violation

  • Fine: A minimum $50 fine assessed to the organization account

EVENT MONITORS NOT SOBER: 1st Violation

  • Formal Warning: Organization will receive formal written notice
  • Fine: A minimum $50 fine assessed to the organization account

EVENT MONITORS NOT SOBER: 2nd Violation

  • Community Service: All organization members will be required to complete community service hours equal to the length of the social event
  • Fine: A minimum $100 fine assessed to the organization account

EVENT MONITORS NOT SOBER: 3rd Violation

  • Disciplinary Probation: loss of social event privileges
  • Fine: A minimum $150 fine assessed to the organization account

FALSIFICATION OF INFORMATION: Per Violation

  • Fine: A minimum $50 fine assessed to the organization account

GUEST RATIO EXCEEDED: Per Violation

  • Fine: A minimum $50 fine assessed to the organization account

IMPROPER SOCIAL REGISTRATION: 1st Violation

  • Educational Sanction: Required attendance for social event registration re-training with the social safety director.
  • Informal Warning: Organization will receive informal verbal or written notice for incorrect social event registration.

IMPROPER SOCIAL REGISTRATION: 2nd Violation

  • Formal Warning: Organization will receive formal written notice
  • Fine: A minimum $50 fine assessed to the organization account

IMPROPER SOCIAL REGISTRATION: 3rd Violation

  • Disciplinary Probation: Possible loss of social event privileges
  • Fine: A minimum $100 fine assessed to the organization account

NOT/IMPROPERLY PROVIDED GUEST LIST: Per Violation

  • Fine: A minimum $50 fine assessed to the organization account
  • Disciplinary Probation: Possible loss of social event privileges

NOT/IMPROPERLY PROVIDED FOOD & NON-ALCOHOLIC DRINKS: Per Violation

  • Educational Sanction: Organization required to provide photo of snacks properly provided at the next two social events
  • Fine: A minimum $50 fine assessed to the organization account

NOT/IMPROPERLY PROVIDED EVENT SECURITY: Per Violation

  • Fine: A minimum $250 fine assessed to the organization account

NOT/IMPROPERLY PROVIDED SAFE TRANSPORTATION: Per Violation

  • Educational Sanction: Required session about organization liability for social event attendees and transportation lead by a qualified professional
  • Fine: A minimum $150 fine assessed to the organization account

UNREGISTERED SOCIAL EVENT: 1st Violation

  • Educational Sanction: Required attendance for social event registration re-training with the social safety director.
  • Formal Warning: Organization will receive formal written notice
  • Fine: A minimum $50 fine assessed to the organization account

UNREGISTERED SOCIAL EVENT: 2nd Violation

  • Community Service: All organization members will be required to complete community service hours equal to the length of the social event
  • Fine: A minimum $100 fine assessed to the organization account
  • Disciplinary Probation: Possible loss of social event privileges

UNREGISTERED SOCIAL EVENT: 3rd Violation

  • Disciplinary Probation: loss of social event privileges
  • Fine: A minimum $150 fine assessed to the organization account

EDUCATIONAL PROGRAM OPPORTUNITIES
In support of this policy, the university shall conduct periodic orientation and educational programs for faculty, students and staff on Greek Life social event standards ensure an academic, social and work environment of Greek Life social event violations.
 
RESPONSIBILITY & COOPERATION FOR REPORTING INCIDENTS
Any person who feels that he or she or another person has been the victim of an incident or involved in a questionable situation involving a Drury student, university employee or Drury citizen on Drury property, at any Drury activity or at any activity that an observer would associate with a Drury student, university employee or Drury citizen must immediately report the incident to the appropriate staff member or complete the online reporting form at www.drury.edu/informationreport.  Drury will investigate all reported incidents and take appropriate action.
 
Students, university employees and other Drury citizens are required to cooperate fully with any investigation by or at the request of Drury University. Full cooperation is defined as complying with the requests of the university at the time of the incident and throughout the duration of the investigation.  These requests include, but are not limited to: being available for formal questioning relating to the incident, releasing relevant information to the university and allowing university officials access to information surrounding the incident which may directly impact the safety and security of Drury students, university employees and other Drury citizens.
 
Information provided to Drury University during an investigation will not be released to a third-party unless mandated by law.   Drury University investigations are for the purposes of Drury University only.