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Emergency Situation Management

If you are the leader of a class, meeting or event you are ultimately responsible for the safety and well-being of the members of your group.  It is imperative that you read and fully understand all of the emergency response plans for the building in which you are meeting and mentally prepare contingency plans for a variety of unlikely scenarios. 

In the event of an emergency the members of your group will be looking to you for direction and leadership.  You have the authority and the responsibility to order/direct personnel for their own safety.  The following guidelines will help you in keeping the members of your group safe. 

If you have any questions please call Drury Campus Safety & Security at 873-7400 or 873-7911. 

The following guidelines should become standard practice for the group leader for every meeting or event:

  1. KNOW THE AREA: Well before the start time of the meeting or group activity take some time to familiarize yourself with the layout of the room or area.  Pay attention to emergency exits, telephones, doorways to the room, windows, objects that could be used as weapons or items that could become flying debris in high winds.
  2. READ EMERGENCY PLANS: Locate the Campus Emergency Response Plans and review them.  They are also included below.  Write down the phone numbers for Campus Safety & Security:  873-7400, 873-7911.
  3. LOCATE EMERGENCY RESOURCES: Locate the fire extinguishers, fire alarm pull stations and any medical equipment.
  4. LOCATE EXITS: Locate the building entrances, emergency exits, stairwells and rooms that could be used as a safe haven for a variety of possible emergencies.  Generally rooms that have no glass windows and are located in the lower level in an interior wall are best for safe havens against tornadoes.  Your building should have designated tornado shelter areas but locate alternatives in case they are full.  For an active shooter it is generally best to remain in the room you are already in as long as it can be locked from the inside and does not allow outsiders to easily see inside.  See additional information below for tornadoes and active shooters.
  5. DESIGNATE AN EMERGENCY ASSISTANT: Either before or at the beginning of the meeting, select an individual to act as your assistant during an emergency.  This person will be available to help you control group members, give instructions, make phone calls, lead group members to safe havens, take note of who is present and a variety of other tasks that may arise.
  6. DESIGNATE AN EVACUATION ROUTE: At the beginning of the meeting inform the group of the designated evacuation route and safe havens, as well as the nearest telephone, fire extinguisher, fire alarm pull stations and medical equipment.  Ask for a show of hands of people who are EMTs, First Responders or CPR certified.
  7. KNOW SIREN SOUNDS: Inform the group of the two types of siren sounds on campus and what they mean.  A long, continuous siren indicates an active shooter is on campus.  However, because the siren rotates around a pole it may sound like the tone goes up and down in pitch or gets loud and then quieter and then loud again.  A series of shorter, intermittent blasts indicates a tornado warning. The siren will continue in this fashion for 3 minutes and then turn off for 3 minutes before starting again.
  8. TAKE ATTENDANCE: In order to ensure you have an accurate number wait until about ten minutes after the meeting has started then count how many personnel are present.  Be sure to tell your assistant the number of personnel in order to maintain accountability in the event of an evacuation.
  9. TAKE IMMEDIATE ACTION: If an emergency occurs take immediate action.  Quick thinking and making a decision, even if it isn’t thoroughly analyzed, is better than doing nothing or getting into a debate with members of your group.  Consult your assistant if necessary and then give the order to the group members.  Remember, you are in charge and they are expecting you to tell them what to do.
  10. STICK TO THE PLAN: Resist all attempts by members of your group to take action on their own or leave the group.  Do not physically restrain them if they insist on leaving, but be sure to advise them that there is a plan and that it is in their best interest to adhere to it.
  11. GIVE FIRST AID: If the emergency is medical in nature, give immediate First Aid with the assistance of those individuals you identified at the beginning of the meeting.  Have your assistant call Campus Safety & Security at 873-7400 or 873-7911.  Be sure to tell the Security staff the name of the building and the room number you are located in.  Use your judgment as to whether to call the ambulance directly yourself.  Security staff will meet the ambulance and direct them to your building, which can save time upon the ambulances’ arrival to campus.  The dispatcher may not know which building to send the ambulance to, and this may cause a delay in the medical response time.